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FROGMORE & SHERFORD PARISH COUNCIL MEETING
Sherford Village Hall, Sherford
Monday 28th June 2010 at 7.00pm
OPEN FORUM – Four members of the public were present.
- A complaint was made that the website was not updated sufficiently quickly.
- A question was asked about amalgamating the two wards and the Chair explained the background to this item on the agenda. A discussion took place about the effect that this would have.
POLICE REPORT: - No report
DISTRICT COUNCILLORS REPORT: No report
PRESENT: Councillors: B. Grahamslaw, (Chair) J. Birchall, N. Boult, S. Grahamslaw, D. Howells, G. Willson,
Cllr. J. Brazil, (S. Winstanley - Clerk in attendance)
1. APOLOGIES – P. Wichelo, G. Elliott, Cllr. J. Brazil
2. MINUTES OF THE PREVIOUS MEETING held on 24th May 2010
It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.
3. DECLARATIONS OF INTEREST – G. Willson declared a personal interest in item 9. The Clerk advised that the legal position was that G. Willson had a prejudicial interest due to bias & predetermination. Members
decided to disregard this advice.
4. PLANNING & PLANNING MATTERS
For information : 43/084910/F – 20 Winslade Close, Frogmore – permission granted
43/1946/09/F – St. Martins Church - withdrawn
To be considered: 43/1319/10/F – Manorholme, Frogmore TQ7 2NR
Permission to replace extant for previous planning consent for
43/1035/07/F for single storey extension to dwelling & gated access
to back garden.
Following discussion it was resolved to recommend no objection.
43/1204/10/F – Netherton Farmhouse, East Allington TQ9 7RQ
Extension to create ancillary home study & workroom.
Following discussion it was resolved to recommend no objection.
5. FINANCIAL MATTERS
- It was resolved to approve payment of the following cheques:
Cheque Nos: 548 – £162.54 S. Winstanley (June)
549 – £37.40 HMRC
550 - £44.00 – K. Abraham (Audit)
2. Cash at bank - £3909.72
6. CLERK’S REPORT – The internal audit had been completed without amendment or comment.
7. CHAIR’S COMMENTS
- Further discussions have taken place with Hastoe concerning the affordable housing. There seems to be no problem with funding and progress now rests with the owners of the land. It was agreed that next time P. Wichelo meets with Hastoe, alternative sites be considered.
8. CORRESPONDENCE – None
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9. To consider the proposal that the Wards in the Parish be amalgamated.
- The process which would have to be followed if the wards were amalgamated was explained. This would commence with a petition which would have to be signed by more that 50% of the electorate asking that the wards be amalgamated.
- It was suggested that a proper consultation be carried and a letter sent to parishioners explaining the position.
- It was pointed out that following a petition the parish council could still not go ahead with the amalgamation.
Following discussion it was resolved to reject the proposal.
10. COUNCILLORS’ REPORTS
Housing No report
Employment G. Willson - No report
Roads & Transport D. Howells –No report
Environment – 1 J. Birchall – Creek clean up – planned for September
Environment – 2 G. Elliott - No report
Services N. Boult – A letter has been written to the bus company because
the scheduled bus left 10 minutes early leaving parishioners stranded.
Leisure It is hoped to hold a BBQ in Frogmore in August.
- There are still no details of the number of visits to the website but it is hoped to have the numbers at the next meeting.
- The windows in one of the houses by the Creek are still white when the owner was ordered to have brown windows. Clerk to check.
- Two fields either side of Carehouse Cross have been designated as amenity land. It was pointed out that it is a small step from amenity land to building land.
- One of the 30mph signs in Mill Lane is down.
- The Bakery is seeking to become a licensed premises.
- £1400 was raised at the Village Fete in Sherford.
- G. Elliott was absent but he sent a report on the pontoon. It is now almost complete. There has been discussion about having an official opening and it is hoped to arrange this before the next meeting. It was agreed that the Parish Council should support the event the cost of which will be shared with the Bakery and the Globe.
12. Date of next meeting:
Monday 26th July, Sherford Village Hall
SIGNED …………………………………………………… ……………………………………………………
Chair S. Winstanley Clerk
ACTION POINTS:
J. Birchall to check date for Creek clean up for next meeting.
N. Boult to obtain the number of visits to the website.
Clerk to check on the colour of the windows by the Creek with the Enforcement Officer.
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FROGMORE & SHERFORD PARISH COUNCIL MEETING
Sherford Village Hall, Sherford
Monday 26th April 2010 at 7.30pm
- OPEN FORUM – No members of the public were present.
POLICE REPORT: - PC Steve Mutton
- The Police are working with the housing association to address the problems arising from the crime which was committed in Apple Tree Close recently.
- No crimes have been reported in the last 30 days.
DISTRICT COUNCILLORS REPORT: Cllr. J. Brazil
- An explanation was given about the proposed planning development areas in the surrounding towns & villages to try and meet the housing needs. No areas were designated in Frogmore & Sherford.
- The County Council has been disrupted by the boundary review decision.
- There is a large black hole concerning the care of the elderly which will have to be addressed.
PRESENT: Councillors: B. Grahamslaw, (Chair) J. Birchall, G. Elliott, S. Grahamslaw, D. Howells, G. Willson,
Cllr. J. Brazil, (S. Winstanley - Clerk in attendance)
1. APOLOGIES – N. Boult, P. Wichelo,
2. MINUTES OF THE PREVIOUS MEETING held on 29th March 2010
It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.
3. DECLARATIONS OF INTEREST – None
4. PLANNING & PLANNING MATTERS
Applications for consideration: 43/0790/10/F – The Spinney, Sherford TQ7 2DR
Amendment to 43/1703/99 for alteration and extension
including replacement private garages
Following discussion it was resolved to recommend support for the application
5. FINANCIAL MATTERS
- It was resolved to approve payment of the following cheques:
Cheque Nos: 537 – £10.00 – W. Grahamslaw (bus shelter)
538 - £162.54- S. Winstanley (Apr)
2. Cash at bank - £2920.94
3. To approve the annual accounts. It was agreed that following an amendment to the accounts they are approved and the bank statement showing the above balance was examined.
6. CLERK’S REPORT – No report
7. CHAIR’S COMMENTS
- Coombe Cottage – The Chair, having consulted Members, responded to highways concerning the installation of bollards outside the house expressing the view that the Parish Council had no particular concerns.
- A complaint had been received that branches of trees had been cut and laid in the hedge on the South Pool side of Winslade, such that they represented a possible hazard. The owners of the land are looking into the problem.
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- The Chair & Greg Willson acted as invigilators for the consultation with the parish about the amenity at Mill Lane. For the funding to be provided it was necessary for the community to show support. In the event two thirds of those present were in favour.
- The Chair has been asked to formally champion the scheme as an impartial representative of the Parish Council and it was agreed that he should agree.
8. CORRESPONDENCE – None
9. Proposal to resolve that Councillors can receive electronic agendas & minutes
Following discussion it was resolved that Councillors can receive electronic agendas & minutes.
10. To approve Model Draft Standing Orders.
It was resolved to adopt the Model Standing Orders
11. To adopt a risk assessment policy.
It was resolved to adopt the Risk Assessment Policy.
12. COUNCILLORS’ REPORTS
Housing No report
Employment G. Willson - No report
Roads & Transport D. Howells –No report
Environment – 1 J. Birchall – No report
Environment – 2 G. Elliott - No report
Services N. Boult – No report
Leisure No report
- The new play equipment has been installed.
- A query was raised about a wire which appears to be electrified on the path beside the Creek.
J. Birchall will investigate.
12. Dates of next meetings:
Tuesday 18th May, Frogmore Village Hall,Annual Parish Assembly
Monday 24th May, Sherford Village Hall, Annual Meeting of the Parish Council
SIGNED …………………………………………………… ……………………………………………………
Chair S. Winstanley Clerk
ACTION POINTS:
J. Birchall to check the footpath by the Creek.
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FROGMORE & SHERFORD PARISH COUNCIL MEETING
Frogmore Village Hall, Frogmore
Monday 29th March 2010 at 7.30pm
- OPEN FORUM – No members of the public were present.
POLICE REPORT: - PC Steve Mutton was absent but sent a report as follows:
- There had been 4 crimes in the last 90 days including the Village Hall breakin.
- There had been a break in to a marine storage company and parishioners were urged to keep a watchful eye on their marine equipment.
- Two crimes reported as a result of a recent incident in Apple Tree Close. One of these was for affray and the other for assault. Currently one offender is on bail. As a direct result the Police are liaising closely with the housing association and mindful of how the incident had affected the local community. The incident is being taken very seriously by the neighbourhood team and a long term solution is being sought.
PRESENT: Councillors: B. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, D. Howells, G. Willson,
(S. Winstanley - Clerk in attendance)
1. APOLOGIES – S. Grahamslaw, P. Wichelo, PC Mutton
2. MINUTES OF THE PREVIOUS MEETING held on 22nd February 2010
It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.
3. DECLARATIONS OF INTEREST – None
4. PLANNING & PLANNING MATTERS
Applications for consideration: 43/0494/10/F – 8 Willows Close, Frogmore, TQ7 2NY
Resubmission of application 43/0263/10/F for extension to rear of bungalow
Following discussion it was resolved to recommend support for the application
5. FINANCIAL MATTERS
- It was resolved to approve payment of the following cheques:
Cheque Nos:
534 – £2.00 – HMRC
535 - £170.30- S. Winstanley (Mar)
536 - £220.00 - A. Elliott (construction of Creek step)
2. Cash at bank - £2884.94
6. CLERK’S REPORT –
- The step in the Creek has been constructed.
- Highways were contacted re. a virtual footpath in Frogmore. The current policy is that virtual footpaths will not be created because they are not considered safe for pedestrians.
- The case officer for the application for a firework business in Winslade Quarry has not received any adverse verbal advice concerning safety, but is still awaiting written reports.
- The enforcement officer has been consulted about the extensive works which are being carried out at Homefield. He once again confirmed, that the owner intended to apply for permission but after more than a year this has still not been received.
7. CHAIR’S COMMENTS
The Chair reported that a community liaison officer had been appointed at Highways. He has ascertained that re-surfacing work outside Keynedon Barton is no longer a priority.
8. CORRESPONDENCE – None
9. To consider Model Draft Standing Orders.
The Draft was considered and some amendments were made. The Standing Orders will be adopted at the next meeting. Acceptance of electronic agendas and minutes will be an agenda item at the next meeting also.
10. COUNCILLORS’ REPORTS
Housing P. Wichelo – No further news. There has been a suggestion that the
rules concerning allocation of affordable housing has changed. There
is a bidding system and living in or near the parish still gives a big
advantage in terms of allocation.
Employment G. Willson - No report
Roads & Transport D. Howells – No further information about the voluntary speed monitor Environment – 1 J. Birchall – Creek clean-up. No arrangement has been made for a spring
clean-up and it was suggested at this is postponed until September.
Environment – 2 G. Elliott - No report – but an email concerning the permissive footpath
was read out.
Services N. Boult – No progress at all in contacting the bus company about notice
of cancellation.
Leisure No report
12. Dates of next meetings:
26th April 2010 - Sherford Village Hall
24th May 2010 – Sherford Village Hall, Annual Meeting of the Parish Council
There was discussion about a date for the annual assembly and the clerk will consult to ascertain when the Village
Hall is available.
SIGNED …………………………………………………… ……………………………………………………
Chair S. Winstanley Clerk
ACTION POINTS:
Clerk to contact Secretary of Village Hall
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FROGMORE & SHERFORD PARISH COUNCIL MEETING
Sherford Village Hall, Sherford
Monday 22nd February 2010 at 7.30pm
OPEN FORUM - Five members of the public attended. In respect of the application for a concrete base and fencing to install a pontoon in Frogmore Creek, the following comments were made:
- There was an objection to the provision of a pontoon.
- The Chair explained that the planning application before the Parish Council, was for a concrete base in the Creek and for a short length of fencing.
- The point was made that if a permanent pontoon was not provided, the Harbour Master had indicated that he may not be able to provide a temporary pontoon for the Regatta and without the funding that this generated for the FVCA many events could not be staged over the remainder of the year.
- The community, in large numbers, had expressed a view about the provision of the pontoon.
Of those, two thirds expressed the wish to have the pontoon which is why there is a planning application.
- Concern was expressed that the provision of the pontoon and the footpath would generate a great deal of additional parked vehicles in an area where it would represent a nuisance.
- The argument concerning parking problems is spurious because people coming up the Creek by boat would not have a car.
- Businesses in the village confirmed that they would do all they could to facilitate use of the pontoon.
POLICE REPORT: - PC Steve Mutton
- Frogmore Village Hall was burgled and at present there is little evidence but enquiries are continuing.
- The website is regularly updated and members were encouraged to visit the site.
DISTRICT COUNCILLOR’S REPORT –
- The District Council have agreed a 3% increase in the budget and parking charges are set to increase substantially.
- The District Council is making savings by joining forces with neighbouring Councils.
- The decision for Exeter to become a unitary authority has been referred for a Judicial Review.
- The County Council budget is to be increased by 2%.
PRESENT: Councillors: B. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, D. Howells, P. Wichelo,
G. Willson, (S. Winstanley - Clerk in attendance) , Cllr. J. Brazil, PC. S. Mutton
1. APOLOGIES – S. Grahamslaw
2. MINUTES OF THE PREVIOUS MEETING held on 18th January 2010.
It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.
3. DECLARATIONS OF INTEREST – G. Elliott declared a prejudicial interest in Planning Application No.
43/0079/10/F
4. PLANNING & PLANNING MATTERS
G. Elliott left the meeting
Applications for consideration: 43/0079/10/F – W. Pool Farm Frogmore, SX772424
Installation of concrete base with stock proof fencing & gate for
bridge access to landing pontoon.
Following discussion it was resolved to recommend support for the application
by 6 votes in favour and 1 abstention.
G. Elliott returned to the meeting.
43/0105/10/F – Rudheath Lodge, Frogmore TQ7 2PG
Provision of boat house & repositioning of gas tank
43/0079/10F – W. Pool Farm Frogmore, SX772424
Following discussion it was resolved to recommend support for the application
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5. FINANCIAL MATTERS
1. It was resolved to approve payment of the following cheques:
Cheque Nos:
525 – £170.60 – S. Winstanley (Jan)
526 - £37.60 - J. Birchall (to replace cheque no. 520)
527 - £10.00 - W. Grahamslaw (bus shelter cleaning)
528 - £4.50 – N. Boult (ream of paper)
529 - £250.00 – St. Martin’s Church (grant)
530 - £50.00 – Devon Air Ambulance (grant)
531 - £100.00 – Coleridge Bus (grant)
532 – £10.00 - W. Grahamslaw ((bus shelter cleaning)
533 - £170.10 – S. Winstanley (Feb)
2. Cash at bank - £3530.82
6. CLERK’S REPORT – No report
7. CHAIR’S COMMENTS
· At the AGM a parishioner had complained about mud on the road in Sherford and he has now written a formal
letter of complaint. The Chair explained that mud was washed down from a field behind the church and the
farmer was taking steps to prevent it happening. Meantime, the Clerk will contact Highways.
· Letter re. Coombe Cottage. The position as regards the provision of a virtual footpath was explained.
It was agreed the Clerk contact Highways and that the matter be raised at the Annual Assembly.
· At the last meeting details of the cost of the election of almost £1300 were given. The Chair had sent a
letter of protest about the late notice of the expense and the unexpected cost. He offered to pay in
two instalments, making the second payment when the Council’s financial position was clearer near the
end of the year. This has been agreed. The Clerk will send details to J. Brazil.
8. CORRESPONDENCE – Letter from DAPC & Pilot questionnaire. Following discussion it was agreed
the Chair would complete the questionnaire.
9. COUNCILLORS’ REPORTS
Housing P. Wichelo – Hastoe are still optimistic but there are no details
Employment G. Willson - No report
Roads & Transport D. Howells – No further information about the voluntary speed monitor
G. Willson reported that landslips had been caused in Sherford & these
had been cleared by volunteers.
Environment – 1 J. Birchall – No report
Environment – 2 G. Elliott - No report
Services N. Boult – A notice had been displayed in the bus shelter in Kingsbridge
advising of cancellation but no notice had been displayed in Frogmore.
Attempts to contact the bus company had failed.
Leisure Play area. A date had been set to clear the site in preparation for the
installation of the new equipment. However, it has not been possible to
contact Alex Wish to ensure that the finance is still available for the
the new equipment. As soon as confirmation is received, preparation
will go ahead.
12. Dates of next meetings:
29th March 2010 - Frogmore Village Hall
SIGNED …………………………………………………… ……………………………………………………
Chair S. Winstanley Clerk
ACTION POINTS:
Clerk to contact DCC Highways re. mud on the road at Sherford
Clerk to contact DCC Highways re. virtual footpath
Clerk to send details of the election cost to J. Brazil