Frogmore and Sherford Parish

Previous Minutes

399

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 24^th October 2011 at 7.00pm

 

 

REPORT from Debbie Holloway (Rural Housing Enabler) on affordable housing in Frogmore

and Jo Flint from Hastoe

• It was explained that under the Village Housing Initiative there would be 12 houses, but a compromise has been arrived at of 10 houses, where half the cost of one house will be paid for a house which will be owned by the landowners.
• The need for affordable homes has become much greater throughout the District.
• The change in rents means that the charge will be 80% of the market rent. Working people on a low wage will receive housing benefit to enable them to pay their rent.
• It was confirmed that there will be a Section 106 agreement on the affordable housing planned which will include a clause to permit one open market house.
• Persons wishing to occupy affordable housing must be on the housing waiting list. Half way through the build, there would be an open session for the public and the scheme advertised. Emails are sent to people on the waiting list. Applicants have their local connections very carefully checked. When a list has been compiled it will be sent to the Parish Council to be scrutinised to ensure that the local connections are valid.
• It is expected that funds will be made available once planning permission has been granted. Once the Parish Council has agreed to the scheme, there would hopefully be plans ready in 4 months. There would then be a public consultation.

 

• OPEN FORUM – No members of the public attended.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT:

• A meeting had been held about the reduction in bus services, the main effect for the Parish being that there is no bus service on Sunday. More cuts are expected.
• It was confirmed that planning permission would be required to widen the entrance to Heath Farm.
• TorHomesis being integrated into Devon & Cornwall Housing Association.

 

PRESENT: Councillors: W. Grahamslaw, N. Boult, G. Elliott, S. Grahamslaw, D. Horsley, D. Howells, J. Smith, G. Willson

(Cllr. J. Brazil, S. Winstanley - Clerk in attendance)

 

1. APOLOGIES – None

 

2. MINUTES OF THE PREVIOUS MEETING held on 19^th September 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – None

 

4. PLANNING & PLANNING MATTERS –

Applications to be considered: 43/2423/11/F – Bowcombe Cottage, Kingsbridge TQ7 2DN

Extension to residential outbuilding

Following discussion it was resolved to recommend support.

 

 

 

 

 

400

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

614 – £188.02 – S. Winstanley (October)

615 - £45.00 – SVCA – hire of hall

616 - £20.00 – W. Grahamslaw (reimburse for 2 x shelter cleans)

Resolved

 

2. Cash at bank - £6257.28 (including 2^nd precept payment of £3,000)

 

6. CLERK’S REPORT – No report

 

7. CHAIR’S COMMENTS

• Homefield – The Chair summarised an email just received from the Planning Officer – D. Kenyon which he will circulate to members. He also summarised the many emails which had been received. A planning application should be received by the 31^st October 2011 and it was agreed that until this deadline had been reached no further action could be taken.
• Members considered the half yearly expenditure summary which had been circulated.
• It was agreed that the Parish Council contact Hastoe & Debbie Holloway to confirm that the Parish Council continues to support the affordable housing proposals, including the additional two houses.

 

8. CORRESPONDENCE– Letter from the Auditor requesting renewal of a contract. It was agreed that Members should examine the contract before agreeing to renew.

Letter from D&C Police Authority pointing out that consultations will be held more locally

than previously.

Members requested that all should be supplied with a map of the Parish.

A leaflet concerning the Diamond Jubilee had been received.

 

9. To approve the Emergency Plan & make arrangements for distributing the questionnaire.

To report on Snow Warden training.

• The questionnaire will be emailed to the Clerk and arrangements to distribute made next meeting.
• D. Howells cannot continue as a Snow Warden and the Chair has taken over the role. It was agreed that the Parish would receive 3 tonnes of salt in 25 kgs bags – 150 bags in each village.

 

10.To appoint a representative for the Horticultural Show

S. Grahamslaw will act as representative on the Horticultural Show

 

11. To appoint a representative responsible for the Creek Clean up.

It was agreed that all responsibilities be reviewed and agreed as below

Roads & Transport - J. Horsley

Housing - G. Willson

Employment - J. Horsley

Environment - J. Smith

Services - N. Boult

Leisure - S. Grahamslaw

Emergency Plan- D. Howells

Horticultural Show - S. Grahamslaw

 

9. COUNCILLORS’ REPORTS

 

Housing As above

Employment G. Willson - No report

Roads & Transport D. Howells – There is litter in the lanes.

Emergency Plan D. Howells – as above. Questionnaire to be distributed next meeting.

Environment – 1 No report

Environment – 2 G. Elliott - No report

 

 

401

 

Leisure - S. Grahamslaw Contact with Guinness Trust concerning the play area revealed that the

area is not fit for purpose and the grass has not been cut for many weeks. Clerk & Cllr. Brazil to ask SHDC (Tim Pollard) for a report on

the equipment – the play area being owned by SHDC. Clerk to report the lack of grass cutting. The hawthorn also needs cutting back.

 

N. Boult It was reported that a caravan is being occupied on ground at Winslade Farm.

 

W. Grahamslaw There has been an initial meeting concerning the Queen’s Diamond Jubliee and some plans have been put forward.

 

S. Grahamslaw Requested that the supply of a bench for the pontoon be an agenda item next meeting.

 

November 8^th DALC Training for precept setting

 

 

10. Date of next meeting: Monday 21st November 2011 – Sherford Village Hall

 

 

 

 

 

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk To obtain copies of the Parish Map for Members.

Clerk To agenda supply of bench for the pontoon

Clerk To contact SHDC re. the play area

Clerk To report the occupation of a caravan at Winslade Farm

Chair To circulate email from D. Kenyon

D. Howells To forward emergency plan questionnaire to Clerk

D. Howells To forward contact for Parish maps to Clerk

 

 

 

 

 

 

396

 

FROGMORE & SHERFORD ANNUAL PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 19^th September 2011 at 7.00pm

 

 

REPORT from Debbie Holloway (Rural Housing Enabler) on affordable housing in Frogmore

E-mail report read out to Members and the public. It was explained that the Housing Association and the landowner are in negotiation and that the proposed scheme will include 2 additional homes, one affordable and one which would be for sale. The Parish Council are asked to confirm that they will support the scheme in principle.

As Debbie Holloway was unable to attend she will attend the next meeting along with a representative of the Housing Association, Hastoe.

 

OPEN FORUM – Five members of the public attended.

• The planning application for 4 Homefield Cottages – an objection to the application was read out and handed to Members.

 

POLICE REPORT: - No report

 

D. Kenyon – Senior Planning Officer SHDC – attended to hear Members concerns about the ongoing planning impasse at Homefield.

• Mr. Kenyon said that he was attending as a result of a complaint from the Parich Council.
• The Chair explained that the subject of Homefield has been discussed at almost every Council meeting for the last several years. The Parish Council have raised their concerns through Councillor Julian Brazil as to the extent of development which has taken place at Homefield both inside and outside the house. There has been a woeful lack of response from the planning department to act.
• Mr. Kenyon noted that internal work does not require planning permission, however the works may require Building Regulation consent. The Parish Council is right to expect joined up action over this.
• Despite the Chair’s approach to the Building Insepctor, no response has been received.
• Mr. Kenyon said that he has familiarised himself with the works which have been carried out. Some of the work needs planning permission but the District Council must decide whether it is expedient to take enforcement. If enforcement is taken, the applicant can appeal and the District Council must consider whether it is reasonable to take action.
• The Chair felt that the lack of a decision is frustrating.
• District Councillor Julian Brazil expressed the view that the lack of action by the Planning Department has made it irrelevant for parishioners to put in a planning application.
• The landowner whose property adjoins Homefield expressed the demand that a decision is made and deadlines met.
• It was pointed out that the DC Officers manner of address to the owners of Homefield was inappropriate.
• It was agreed that the Chair would write to Mr. Kenyon setting out the Parish Council’s concerns and wishes and that he would respond promptly. The Chair expressed the Parish Council’s thanks for his attendance at the meeting.

 

DISTRICT COUNCILLORS REPORT:

• The regime for gritting has been reduced.
• The bus services have been emasculated and pressure is being exerted to amend this situation.
• Bins are no longer emptied on a daily basis.

 

PRESENT: Councillors: W. Grahamslaw, N. Boult, G. Elliott, S. Grahamslaw, D. Horsley, D. Howells, G. Willson

(Cllr. J. Brazil, S. Winstanley - Clerk in attendance)

 

397

1. APOLOGIES – G. Elliott

 

2. MINUTES OF THE PREVIOUS MEETING held on 25^th July 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – G. Willson – personal interest in application for Hill Farm

 

4. PLANNING & PLANNING MATTERS –

Applications to be considered: 43/2131/11/F – Old Homefield, Sherford TQ7 2AT Retrospective amendment to application 43/0196/08/F

for erection of garden room

Following discussion it was resolved to recommend support

43/2132/11/F – Old Homefield, Sherford TQ7 Retrospective application for insertion of door in place of window

Following discussion it was resolved to recommend support

43/2133/11/F - Erection of oak framed outbuilding for use as garaging & store

Following discussion it was resolved to recommend support though

concern was expressed as to the size of the proposed development

43/2145/11/F – Hill Farm, Sherford TQ7 2AX Renewal of planning permission 43/2635/07/F for conversion of redundant barns to form three holiday units & erection of garage

Following discussion it was resolved to recommend support

43/2004/11/F – Land at Keynedon Barton, Sherford – SX7802 Erection of general purpose agricultural livestock Building

Following discussion it was resolved to recommend support but Members

expressed the wish that any planning consent contain the condition that

the existing higher agricultural access should be first preference for

for access to this site.

43/2257/11/F – 4 Homefield Cottages, Sherford TQ7 2AT

Extension to dwelling. New canopy/porch and enlargementf

of car parking.

Following discussion it was agreed that a decision be deferred until Members

had made a site meeting and a further meeting is held.

 

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

607 – £30.00 – DALC (training)

608– £144.00 – Audit commission

609 - £188.22 –S. Winstanley (Aug)

610 – £10.00 - W. Grahamslaw (reimburse for bus shelter cleaning)

611 - £28.80 - W. Grahamslaw for travelling expenses

612 - £188.02 – S. Winstanley – Sept.

613 - £24.20 – HMRC

Resolved

2. Cash at bank - £3508.23

3. Request for grant from Stokenham Pre-School. Following discussion it was agreed that there was

insufficient connection with the Pre-School to warrant a grant.

 

6. CLERK’S REPORT –

• Emergency planning pamphlet had been sent to Members. There was a need to appoint a Snow Warden

or tw,o and that the Parish should take advantage of the offer of salt. To be discussed next meeting.

 

 

 

 

398

7. CHAIR’S COMMENTS

• The visit of the Planning Officer was discussed. The Chair’s response was considered.
• The Chair had attended a training course for Chairs and this turned out to be a course on how to manage a Parish Council Meeting which he found uninspiring.

 

8. CORRESPONDENCE– None

 

9. COUNCILLORS’ REPORTS

 

Housing As above

Employment G. Willson - No report

Roads & Transport D. Howells – No report

Emergency Plan D. Howells – a questionnaire has been designed and is ready for distribution. This needs to be approved by the PC at the next meeting.

Environment – 1 No report

Environment – 2 G. Elliott - No report

Leisure - S. Grahamslaw 1. Coleridge Bus coffee morning – 3.12.11 at Frogmore at 10.30 -12.00

2. Guinness Trust have made an approach concerning the enhancement

of the playground. The notion is supported.

3. The Horticultural Show was a great success. A new representative on

the Parish Council is needed to take responsibility for the Show.

4. A new representative to organise the creek clean up in needed.

5. Diamond Jubilee – a sub-committee is being formed by FVCA to discuss the whole event to take place on the 2-5 June 2012.

Bench on A371 This cannot be moved.

November 8^th DALC Training for precept setting

 

10. Date of next meeting: Monday 24^th October 2011 – Frogmore Village Hall

 

 

 

 

 

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk To agenda new representative for the Horticultural Show

Clerk To agenda new representative to organise the creek clean up

Clerk To agenda approval of the emergency plan questionnaire

Chair To write to David Kenyon re. Homefield

 

 

 

 

 

 

393

 

FROGMORE & SHERFORD ANNUAL PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 25^th July 2011 at 7.00pm

 

OPEN FORUM – No members of the public attended.

 

POLICE REPORT: - E- mailed - There have been two crimes reported in the last 90 days both of which were burglaries (non dwelling).

 

DISTRICT COUNCILLORS REPORT:

• Homefield – The Planning Officer now looking after this case has been away for several weeks and there has been no progress. There was an exchange of emails from the early part of June where the decision concerning the front elevation was raised and it was acknowledged that the owner has exceeded the permitted development. A formal request was made by the Chair that the matter be progressed urgently. Cllr. Brazil said that if no progress is made the Chief Planning Officer be requested to attend the Parish Council meeting to explain why.
• Affordable housing – The landowners have confirmed that they are happy to go ahead and hopefully will confirm this to the Rural Housing Enabler tomorrow.
• The County Council should be writing to all Parish Councils asking that they identify viable routes in and out of the parishes for large lorries. Other parishes have now required all planning permissions contain a travel plan. Parishioners are also photographing vulnerable banks and hedgerows so that they have proof if they are damaged.
• The subject of intimidation at Homefield was raised by a Member. Discussion took place about how this can be properly addressed in the interests of public safety. The Police have now confirmed that Totnes Police are dealing with matters relating to Homefield. It was agreed that the Chair would speak to the Police concerning this.

 

PRESENT: Councillors: W. Grahamslaw, N. Boult, G. Elliott, S. Grahamslaw, D. Horsley, D. Howells, G. Willson

(Cllr. J. Brazil, S. Winstanley - Clerk in attendance)

 

1. APOLOGIES – J. Smith

 

2. MINUTES OF THE PREVIOUS MEETING held on 20^th June 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – None

 

4. PLANNING & PLANNING MATTERS - None

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

603 – £20.00 – S. Winstanley (reimburse for repair to computer)

604– £205.38 – A. Elliott – repair to bus shelter & bench

605 - £44.00 – K. Abraham - Audit

606 – £188.22 – S. Winstanley – (July)

2. Cash at bank - £4088.53

3. Payment received from insurance for bus shelter - £105.38

 

6. CLERK’S REPORT –

• The reactive sign in Frogmore is faulty and beyond repair. The electrics are working. It was agreed that the Clerk contact Highways to get a quote for replacing the sign.
• SWW wish to close part of Sherford Down Road from the 30^th August – 2^nd September.

394

 

7. CHAIR’S COMMENTS

• Chair to attend training tomorrow evening.
• A request had been received from SHDC seeking comments on the current arrangements for polling in the wards. It was agreed that the Parish Council respond that they wish to maintain the status quo.
• A complaint had been made concerning the erection of a barn on land owned by a local farmer. This is to be screened by trees but an application is to be made for a much larger barn.
• Several complaints had been made concerning the speed and frequency of agricultural vehicles through Sherford some of which had taken place up to 3am. Drivers are also frequently using mobile phones while driving at speed.
• An email had been received from Elizabeth Bennett which was circulated to members concerning large lorries using the roads in rural villages. The Parish Council is requested to write to District and County Councillors highlighting the huge cost of the damage and disruption caused to the roads and hedgerows. It was agreed that the Parish Council is happy to be associated with this initiative and the Chair will move that the Coleridge Association be urged to take it up.

 

8. CORRESPONDENCE– DCC – Grass cutting – DCC will carry out 4 cuts per year and visibility splays will be cut as necessary. Members had no comments.

DCC – Night time street lighting. Lighting will be turned out from 12.30 – 5.30 am.

 

9. To discuss updating the Parish Plan. – As not all Members were present it was agreed to postpone

any decision.

 

10. COUNCILLORS’ REPORTS

 

Housing As above

Employment G. Willson - No report

Roads & Transport D. Howells –No report

Environment – 1 No report

Environment – 2 G. Elliott - The pontoon is well used and a great success.

Services - N. Boult 1. A parishioner has claimed that the stream which runs along Mill Lane has been blocked by debris from the amenity land.

2. On the 3.7.11 it was noticed that the stream entering the Creek was

discoloured. Members felt that this was a regular occurrence.

3. A parishioner asked whether is was possible for the Parish Council to

provide allotments in Frogmore. It was explained that since the PC do

not own any land, it may be impracticable for this to be actioned.

4. A suggestion had been made that a bench be provided by the pontoon.

The Chair will investigate whether the bench on the A379 could be moved and G. Elliott will consider whether he wishes to have a bench there.

5. A request was made that the Walk & Talk leaflet be put up in the Frogmore noticeboard.

6. The details of new Members need to be put up on the website. Displaying Photos of Members will be considered when all Members present.

Leisure - S. Grahamslaw 1. The Regatta will take place on the 14^th August commencing 3pm.

2. The Horticultural Show will take place on the 10^th September.

3. There will be a Froglets BBQ during August.

Emergency Plan – D. Howells Unable to contact Peter Dale at SHDC to obtain information about

funding for a questionnaire. Clerk to check.

Diamond Jubilee – G. Willson SVCA had considered the request from FVCA that they collaborate on a

celebratory lunch. SVCA felt unable to make a decision due to the lack of detail. SVCA happy to engage with FVCA when plans are more advanced while reserving the right to have a party in Sherford.

 

 

11. Date of next meeting:

22.8.11 – Frogmore Village Hall (if necessary)

otherwise 26.9.11 - Sherford Village Hall

 

 

 

 

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk To contact Highways re reactive sign

Clerk To respond to the electoral office regarding polling arrangements

Clerk To contact planning re. barn

Clerk To contact Peter Dale re. funding for emergency plan

Chair To contact Police re. Homefield

Chair To put up leaflet in notice board – Walk & Talk

G. Elliott To consider the siting of a bench by the Creek.

 

 

 

 

 

 

391

 

FROGMORE & SHERFORD ANNUAL PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 20^th June 2011 at 7.00pm

 

OPEN FORUM – No members of the public attended.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT: No report

 

PRESENT: Councillors: W. Grahamslaw, G. Elliott, S. Grahamslaw, D. Howells, J. Smith, G. Willson

(Cllr. J. Brazil, S. Winstanley - Clerk in attendance)

 

1. APOLOGIES – N. Boult, J. Horsley

 

2. MINUTES OF THE PREVIOUS MEETING held on 20^th June 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – None

 

4. PLANNING & PLANNING MATTERS - None

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

599 – £223.60 - Community First (insurance)

600– £188.02 - S. Winstanley (June)

601 - £105.60 – DALC

602 – £24.20 - HMRC

Resolved

2. Cash at bank - ££4570.28

3. Report on internal audit

 

6. CLERK’S REPORT – No report

 

7. CHAIR’S COMMENTS

• Grit bin now sited at Frogmore.
• Homefield – It was noted that two parishioners had been confronted by the owner whose behaviour was very threatening. Now several members of the community feel fearful about passing the house.
• An email had been received from the Enforcement Officer concerning the planning situation.

 

8. CORRESPONDENCE- None

 

9. To consider the latest proposal for affordable housing.

• The proposal is now that 8/9 affordable housing will be built with one open market house, making 10 in all.

No response from the landowners has been received.

• Discussion took place as to how and when the community should be consulted about an alteration to the number

affordable houses (an increase of 1 +1 openmarket).

• It was agreed that the planning department must be asked to allow sufficient time for the Parish Council to

consult the public should a planning application be received.

 

 

 

 

392

 

10. To discuss updating the Parish Plan

Members were asked to consider the existing Parish Plan and consider whether or if it needs to be

updated.

 

11. CORRESPONDENCE – None

 

11. COUNCILLORS’ REPORTS

Jilly Smith and John Horsley attended the training for new councillors which was informative.

Housing As above

Employment G. Willson - No report

Roads & Transport D. Howells –No report

Environment – 1 No report

Environment – 2 G. Elliott - No report

Services No report

Leisure The amenity land – most of the hard landscaping has been completed. Yet to be completed is the shelter and the planting. Planned opening on 29.7.11

Queen’ Silver Jubilee – big lunch day is 3.6.2012. Frogmore VCA wants to arrange a street party centred on the bridge and would like Sherford to be involved. FVCA will contact SVCA. The Parish

Council is being requested to make a contribution to the cost of food.

The notice board at Sherford is not waterproof. Clerk to contact A. Elliott to organise a repair.

There has been no further meeting of the emergency plan due to a

misunderstanding.

The reactive speed sign is still not working. Clerk to contact Highways to discover whether sign can be repaired and how much a replacement

would cost.

 

 

12. Date of next meeting:

25.7.11 – Sherford Village Hall

 

 

 

 

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk To contact Highways re reactive sign

Clerk To contact A. Elliott re. notice board at Sherford.

 

 

 

 

 

389

 

FROGMORE & SHERFORD ANNUAL PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 16^th May 2011 at 7.00pm

OPEN FORUM – No members of the public attended.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT: No report

 

PRESENT: Councillors: W. Grahamslaw, N. Boult, G. Elliott, J. Horsley, S. Grahamslaw, D. Howells,

J. Smith,

(S. Winstanley - Clerk in attendance)

 

1. Election of Chair

Bill Grahamslaw was nominated. There being no other nominations he was duly elected Chair and

signed the Acceptance of Office and Undertaking.

Election of Vice Chair

David Howells was nominated. There being no other nominations he was duly elected Vice Chair.

 

2. APOLOGIES – G. Willson. It was agreed that G. Willson could meet with the Clerk to sign the Acceptance of Office as soon as possible.

 

3. MINUTES OF THE PREVIOUS MEETING held on 18th^th April 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

4. DECLARATIONS OF INTEREST – None

 

5. CHAIR’S COMMENTS

• The Chair expressed thanks for being re-elected.
• Homefield – The Enforcement Officer had visited the property adjoining Homefield and intends to visit Homefield with a Senior Planning Officer to make an adjudication as to which is the principal elevation of the house.
• The Chair reminded Members that there was a Parish Plan which had been compiled following a pro forma which was circulated to all Parishioners and views were sought. This evolved into a Parish Plan. Members were given responsibility for various elements of the Parish Plan and were expected to be the link between the Parish Council and other bodies. Agenda for next meeting and all members to have a copy of the existing plan.
•  

6. CLERK’S REPORT

• Affordable Housing – Debbie Holloway & Julian Brazil had a meeting with the landowners. It was still believed that the landowners wished to go ahead and that the scheme was viable though perhaps for 10 houses.
• There was no funding for an additional housing needs survey.
• No information had yet been received concerning funding for a questionnaire for the emergency plan.
• The reactive sign – the electricity supply is being checked. If the sign itself is faulty there are no funds to replace it (£2,000).

 

7. ELECTION OF OTHER OFFICERS: Postponed

 

8. PLANNING & PLANNING MATTERS

For consideration this meeting: 43/1013/11/F – Proposed stables adjacent to Sewage Works

Frogmore & Sherford

Following discussion it was resolved to recommend support

 

For information only: 43/0485/11/F – Windsong – Permission Granted

43/0369/11/F – Pool Farm – Permission Granted

390

 

 

9. FINANCE

1. To approve payment of the following cheques:

595 – £18.00 - W. Grahamslaw – Annual assembly expenses

596 – £29.99 - Krystal Hosting

597 – £196.82 - S. Winstanley (May)

598 – W. Grahamslaw – bus shelter cleaning

Resolved

2. Current finances – cash at bank - £5111.29

3. To consider the renewal of the Parish Council insurance (£223.60)

4. To approve the year end accounts.

Resolved

 

10. CORRESPONDENCE – SHDC – Information concerning restrictions on trees planted when replacing a tree covered by a TPO.

 

11. COUNCILLORS’ REPORTS

Housing As above

Employment G. Willson - No report

Roads & Transport D. Howells –No report

Environment – 1 No report

Environment – 2 G. Elliott - No report

Services N. Boult – The No. 93 bus service has resumed

Leisure The amenity land – extensive works are being carried out

 

• There is a need to prompt associations for information to go on the Parish Council website.
• Salt bin – Another site has been identified in Frogmore & the Chair will chase up.

 

 

12. Dates of meetings:

20.6.11 – Frogmore Village Hall

25.7.11 – Sherford Village Hall

22.8.11 – Frogmore Village Hall

19.9.11 – Sherford Village Hall

24.10.11 – Frogmore Village Hall

21.11.11 – Sherford Village Hall

19.12.10 – (as necessary)

23.1.12 - Frogmore Village Hall

20.2.12 - Sherford Village Hall

19.3.12 - Frogmore Village Hall

23.4.12 - Sherford Village Hall

 

 

 

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk Agenda – Parish Plan & ensure Members have a copy

Clerk To chase up the Enforcement Officer

Chair To chase up a site for the grit bin

 

 

 

 

 

FROGMORE & SHERFORD PARISH COUNCIL

 

Clerk: Sall Winstanley Barton Cottage

Tel: 01548 550515 Woodleigh

Email: frogmore.clerk@googlemail.com Kingsbridge TQ7 4DG

 

 

 

ANNUAL ASSEMBLY OF FROGMORE & SHERFORD PARISH

 

held in Frogmore Village Hall, Frogmore

at 7.30 pm on Monday 18th April 2011

 

16 members of the public attended

 

1. Apologies – P. Boult, W. Morris

 

2. Reports

 

a) Parish Council, Chairman’s Report – Bill Grahamslaw

 

1. Thank you all for attending this evening and for showing interest in the work of your Parish Council. Before I deliver my report, can I say that I will be happy to take questions at the end of my report, as I assume will those who give reports on the other institutions in our Parish.
   
   I have now been Chairman now for almost two years and I sincerely hope the Council has made progress in that time. We continue to lay emphasis on the fact that we strive to represent everyone in the Parish, to be responsive to their needs and to provide an opportunity for everyone’s views to be heard. If necessary, I hope we are able to take forward any issues that are the responsibility of other tiers of local government or of other agencies. I will come back to the Council’s membership later.
2. We have had 10 full council meetings and considered 20 planning applications, as well as our usual business. Site meetings have also been held. This Council continues to take the opportunity to comment on Planning applications in this Parish very seriously. As I have said before, we can only comment of course, as the final decision is taken by SHDC. In the vast majority of applications, their final decision reflects the position we have taken. We continue to strive to make recommendations that hopefully reflect the majority view of our Parishioners and we hope we always get that right.
3. Parish Action Plan.

As previously, I will run through the various broad headings of our Action Plan. This is now 5 years old and it is time for renewal. Because of the forthcoming changes to the Council, it would seem appropriate to wait until the new Council is formed to consider the way forward in reviewing its priorities. This may well mean a further public consultation exercise to produce an updated plan and we are hopeful that funds can be found elsewhere to mitigate the cost. Once our objectives are clearer, as is our usual practice, I believe we will then allocate individual Councillors to lead on certain topics.

At this point I wish to make some comments on the Planning we have in hand for those emergencies, usually caused by extreme weather, which can affect the whole County. Our existing Emergency Plan is being up-dated by a sub-committee lead by David Howells, on guidance provided by Devon County Council. For the second winter running we have seen how flooding, heavy snowfall and other weather-related issues can impact on rural communities. Should we have another bad winter, District and County resources will again be spread very thin so we will have to help ourselves for a period before other help became available. Our priority will always be to provide assistance to those Parishioners who are vulnerable, especially those that are disabled or unable to care for themselves. I have no doubt that our communities will rise to the challenge anyway but it is vital for any plan to know what local resources are available in time of crisis and who is prepared to help. Please therefore, be prepared to participate in the process that identifies the most vulnerable and to offer help when the need arises.

 

In the meantime, your Parish Council has purchased two salt-bins and filled them with salt so Parishioners can help themselves should the roads and pavements be iced-up again as they were a few months ago. For Sherford residents, one has been located at Sherford Village Hall whilst a salt-bin for Frogmore still awaits a permanent home – this will be resolved soon but it is likely to be in the Winslade Close/Mill Lane area.

 

Furthermore, whilst flooding in that same area remains as a concern, your Council has acquired filled sand-bags that residents can use on a help-yourselves basis. They will be located near the Frogmore salt-bin. If residents wish to collect further filled bags for their own use then they can do so, free of charge from the Tor Quarry site.

Currently, our priorities are as follows and I will comment on each in turn –

 

1. Housing.

Despite our continuing support for the project in principle, no planning application has yet been submitted in respect of eight more affordable houses in Frogmore, on a site adjacent to South Pool Lane. Hastoe Housing Association are still committed to the project but the necessary agreement with the land-owner is still not in place. That was precisely the situation 12 months ago but, since then there have been other developments. SHDC have recently launched an initiative whereby, on a site for affordable houses, they are prepared to allow two further homes to be built for sale at market value. One is given to the developer and the second to the land-owner. However, the minimum number of affordable homes that usually has to be provided is 10, so 12 homes (10 affordable and 2 at market value, a 50% increase) would be built. Your Council is conscious of the fact that the community has only mandated us to support a development of 8 homes and so, if this option is actively proposed for this site, I believe we will have to reconsider our support and consult the community again. In addition, the original scheme was justified by a Housing Needs Survey of those on the housing register. SHDC have accepted that the original survey is now out of date and a new survey should be undertaken this year. In the meantime, we have asked SHDC to push the parties involved with the South Pool Lane site to make a decision on which scheme they can support. We remain aware that this particular site may not be ideal anyway, nor will it meet the housing needs of others who need specific accommodation. In the event that the scheme doesn’t materialize, we shall explore other options. Once again, our thanks are due to Councillor Phil Wichelo for his continuing commitment to this project.

1. Roads and Transport.
   Speeding along the A379 through Frogmore and, to a lesser extent, on our de-restricted roads, continues to be a concern. Fortunately, no accidents have been reported but we recognize the ever-present danger of cars using the A379 and local roads at an inappropriate speed. Your Council is always keen to support any proposal that improves Road Safety. The A379 through Frogmore presents particular challenges, especially during a period of financial restraint, and we will continue to be pro-active in seeking to reduce any risks for pedestrians and drivers alike. David Howells still leads on this topic.
2. Environment.

Your Council continues to provide financial support for regular Creek Clean Ups and we will continue to do so in the future. Once again our thanks go to Councillor Julia Birchall for all her efforts in that regard. Clearly, we have really made a difference. As reported last year, your Council has now installed new steps on the north side of the Creek near the bridge to improve access for pedestrians. We hope you approve.

1. Leisure.

Once again we have provided support for the Horticultural Show, now in its fifth year. Our thanks go to both Julia BIRCHALL and to Sylvia for their efforts in making it a continuing success. Please support the next Show in September; it’s a very relaxed event and perfect for the amateur or first time exhibitor. There are a number of classes – not just for flowers – so there is something for everyone, including children. The more the merrier! Please watch out for the publicity in due course.

Pontoon – I’m sure that everyone will recognize that the Creek’s pontoon has also been a great success. It is well used and the fears that were expressed before its installation have not materialized. The official opening was well supported and enjoyed by those that attended. I can also tell you that the Harbour Master, in putting together a five year plan for the Estuary, may consider other changes to Frogmore Creek, including the shape of the current pontoon. Your Parish Council have been consulted and will be making our views known.

 

Young people - The Council also supports the children’s group known as the Froglets. Events have been organized for their benefit and Sylvia has made a huge effort to put the group on a sound footing.

 

My final thanks are again to Sylvia for her support of the FVCA Coffee Mornings where her attendance as a Councillor has provided a useful interface with those parishioners who often can’t manage to get out in the evenings. We have picked up on many real issues of concern to pensioners.

As before, we welcome your comments and any suggestions for future initiatives. Above all else we hope we are accessible and that we listen. Finally, I will just mention the Council in more general terms before I turn to the elections on the 5^th May.

 

Last year I told you that the Council were considering amalgamating the two wards of Frogmore and Sherford into one. After careful consideration, and I would again emphasise that there are two schools of thought on this subject, the Council has decided to abandon that idea.

 

One of the reasons that was expressed in favour of an amalgamation was to minimize the expense of Parish Council elections – something that Parishioners pay for out of the precept we levy each year. As I am sure you are all aware, the Council has been running with its full complement, but every four years the entire Council has to be re-elected. Five Councillors to represent Frogmore Ward and three to represent Sherford Ward.

 

The election process this year has resulted in the five places in Frogmore being filled by the five candidates that applied. Hence no election is required for Frogmore and we will welcome John HORSLEY as a new Councillor. In Sherford, six candidates have been nominated so an election has to be held. This election, which the Council welcomes, will have a cost implication but the expense will be hopefully much reduced as Polling Day will also determine the District Councillor for Saltstone Ward, as well as the referendum for our Voting system. We wish all the candidates well – the results should be known on the day following the poll.

 

I should now like to pay tribute to the two Councillors for whom this will be their last Parish Council Meeting. They are Phil WITCHELO and Julia BIRCHALL – both of whom have been Councillors for several years – and we can be very grateful for their efforts in that time.

 

Phil Wichelo has led on the challenging topic of affordable housing. In bringing the interested parties together and for arranging the public meeting that gave its support to the South Pool Lane scheme, we can be very grateful. He has also worked tirelessly considering other options and, despite the difficulties I outlined earlier, I give him my best wishes and thanks for what he did achieve.

 

Julia Birchall is unwell and can’t be here this evening. However, she has led on the topic of our local environment and she will be remembered most of all for organizing the Creek Clean-ups that I hope will be a regular feature for years to come.

 

Finally, I should like to again thank our Clerk, Sall, for all her help and advice during the year. And also for the support provided by my fellow Councillors since I have been Chairman. Thank you also to yourselves, as our Parishioners, many of whom I know much better now, for your support and encouragement. Finally can I say that we are always grateful for the continuing support of our District and County Councillor Julian BRAZIL, and for the Neighbourhood Policing Team that serve us so well.

Parish Councils are a vital mechanism to represent the views of local people and we strive to do that as efficiently and effectively as possible, and hope we are good value for money. Let us also hope we always give the minority an opportunity to express their opinions but that we support the majority view whenever we can.

 

Thankyou.

 

b) St. Martin’s Church, Sherford – Mike Morris

 

c) Frogmore and Sherford Women’s Institute – Nicky Boult

 

 

d) Sherford Village Community Association – Greg Willson

 

Sherford remains a major centre of social activity in the Kingsbridge area both in relation to its own events and to those of others hiring the hall. The usual range of events were staged successfully with only the Jazz Night in August being disrupted by unreliable weather conditions.

 

There remain relatively few regular weekly users of the hall but the number of community organisations and individuals hiring the hall as required continues to grow. In the last year 21 different such organisations and individuals have hired the hall of which 8 were returners. Naturally this has had a very beneficial effect on finances which in turn has permitted various investments in a wonderful facility.

 

The current very strong financial position has therefore enabled the Committee to authorise the purchase of a purpose-built stage which can be erected as required and is capable of flexible configuration. It has also been possible to implement a solution to the urgent requirement for significantly increased storage space. Furthermore, SVCA is moving forward with redevelopment of the ladies toilets to a high standard in keeping with the esteem with which we hold the ladies who use them! These significant investments are set against an ongoing background of operational maintenance to ensure the overall high standard of quality of the hall is maintained.

 

A professional Health and Safety Assessment has been conducted on the Hall. The report has been published and action is being taken on the recommendations.

 

The Committee is currently gathering information with regard to the provision of a defibrillator in the village. The issue is not clear-cut but once the necessary information is to hand a final decision will be made on implementation which would need to include training members of the community.

 

The joint venture with the Church continues to develop and goes from strength to strength in a most enjoyable way. A number of successful events have taken place to mutual benefit and SVCA thanks its Church friends for all they have done.

 

With regard to the Parish Council, it is clear that the interests of SVCA continue to harmonise ever more closely with those of the PC. Although the SVCA is not sure if this amounts to the evolution of the Big Society of which so much is heard the need to increase communication is such that it was both important and sensible to include a PC Report at the recent SVCA AGM.

 

 

e) Frogmore Village Community Association

 

f) Police - PC Steve Mutton

Changes to policing -PCSO Paul O’Dwyer should be taking on the “bobby on the beat” role but I will still be working on the neighbourhood team to deal with local crime trends, vulnerable adults and much of the work I am already doing. We have to see how things change but we think very little will change with regards to how the neighbourhood team deliver the neighbourhood service that currently exists.

 

 

 

 

 

 

 

 

 

 

 

 

387

 

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 18^th April 2011 at 6.30pm

 

OPEN FORUM – No members of the public were present.

 

• POLICE REPORT: - As per Annual Assembly

 

DISTRICT COUNCILLORS REPORT: No report

 

PRESENT: Councillors: W. Grahamslaw, (Chair) N. Boult, G. Elliott, S. Grahamslaw, D. Howells, G. Willson

(S. Winstanley - Clerk in attendance)

 

1. APOLOGIES – P. Wichelo, J. Birchall

 

2. MINUTES OF THE PREVIOUS MEETING held on 28^th February 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – None

 

4. PLANNING & PLANNING MATTERS

For information only: 43/0369/11/F – Pool Farm, Frogmore – Permission Granted

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

593 - £179.62 – S. Winstanley (April)

594 - £92.66 – DALC - membership

Resolved.

2. Cash at bank – £2330.77

3. VAT payment £244.04

4. To consider the receipts & payments summary 2010/1011. It was agreed that

the summary would be considered at the next meeting against the precept forecast.

5. To consider changing bank. It was agreed that the Clerk could go ahead and change

banking facilities to HSBC.

 

6. CLERK’S REPORT – No report

 

7. CHAIR’S COMMENTS

• Door to door salesman are again attempting to sell goods. A problem arises when parishioners do not wish to make a purchase and the salesmen are abusive. The Chair has contacted the Police who have contacted the company and warned them that they are not welcome. A warning will be put in the Parish magazine.
• No response has been received from the Enforcement Officer concerning Homefield. Clerk to contact Enforcement Officer.
• Stickers have been put up in the bus shelter to try & prevent birds flying into the glass.

 

8. CORRESPONDENCE – Letter from Harbour Master, Letter of thanks J. Baverstock, Letter of thanks St. Martins, Sherford.

 

10. COUNCILLORS’ REPORTS

 

Emergency Plan D. Howells – A further emergency meeting took place. Member of the committee will be confirmed following the election

Roads & Transport The reactive sign is still not working. Clerk to chase. Public transport No report

Environment – 1 No report election.

Environment – 2 No report

Services No report

Leisure No report

Coleridge No report

 

12. Dates of meetings: Monday 16^th May 2011 Sherford Village Hall - Annual Meeting of PC

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk to contact DCC re. reactive sign again ü

Clerk to contact enforcement officer re. Homefield ü

Clerk to write to Ian Gibson ü

Clerk to discover where funding is available for the emergency questionnaireü

 

 

 

 

 

 

 

 

 

385

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 28^th February 2011 at 7.00pm

 

Discussionwith Debbie Holloway from SHDC re. affordable housing

• It appears that the present affordable housing scheme in South Pool Lane, as an exception site, may still go ahead. However, it is an expensive scheme for Hastoe.
• Alternatively, the Village Housing Initiative provides an opportunity for a similar scheme which includes two open market houses – one for the land owner and one for the developer to help subsidise the scheme. The minimum number of affordable homes to be built would be 10 so the development would be at least 12 (10+2) houses. SHDC would accept that the Parish Council would not have a mandate to support a scheme of that size and may need to engage in further public consultation.
• It was suggested that the Housing Needs Survey is now out of date and that many factors had changed dramatically since it was conducted 4 years ago.
• Debbie Holloway will meet with the landowners and the developer of the South Pool Lane site to move the currently proposed scheme along. She will endeavour to have a further housing needs survey completed.
• Thanks were expressed by the Chair for finding the time to come to the meeting and for her help.

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - PC S. Mutton and PCSO P. O’Dwyer present.

• PC S. Mutton reported that there had been 3 crimes in the last 90 days.
• There are to be changes to the Force – the Response Section is to be based at Kingsbridge. Crime investigation and Neighbourhood policing will be unaffected. All the Neighbourhood Beat Managers at Kingsbridge will keep their posts.
• PCSOs will be the face of local policing – problems will be dealt with by a Police officer.
• PCSO P. O’Dwyer – There has been an increase in minor crimes. 14 marine engines near Malborough have been tampered with. Patrols are being increased along the estuary and marine equipment is to be marked. Boat owners have a responsibility and the support of the public is necessary.
• There has been a reported problem with air rifle nuisance.

 

DISTRICT COUNCILLORS REPORT:

• A larger bottle bank has been sited in Frogmore in response to the Parish Council’s request.
• There has been a re-think over cutting the verges - this will now take place 4 times a year.
• Extra funding has been found for the CAB which is very welcome.
• The Community Allowance has been increased and could be used for projects such as funding for cutting the verges.

 

PRESENT: Councillors: W. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, D. Howells, G. Willson

(S. Winstanley - Clerk in attendance) Cllr. J. Brazil

 

1. APOLOGIES – P. Wichelo, S. Grahamslaw

 

2. MINUTES OF THE PREVIOUS MEETING held on 28^th February 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – None

 

4. PLANNING & PLANNING MATTERS

To be considered: 43/0529/11/F – The Spinney, Sherford TQ7 2DR

Hardcore tennis court with chain link fence

Following discussion it was resolved to support the application.

 

386

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

586 - £176.45 – S. Winstanley (Mar)

587 - £271.08 – DCC – Grit bins

588 - £10.61 – W. Grahamslaw (coffee morning refreshments)

589 - £24.00 - S. Winstanley – travel expenses

590 - £2.00 – S. Winstanley (booklets)

591 - £561.60 – Frogmore Boatyard - signboards

592 - £10 – W. Grahamslaw – bus shelter

 

2. Cash at bank – £2086.73

 

Resolved.

 

6. CLERK’S REPORT –

• Contact with Highways has now been made and they believed the reactive speed sign was working. However, Members evidence is that the sign has not been working for several week. Clerk to contact Highways.
• A map of the Parish footpaths has been received from DCC.
• A response from the Harbour Master has been received and the Parish Council will be consulted regarding any alteration/addition to the pontoon or alteration to the moorings.

 

7. CHAIR’S COMMENTS

• The owners of the land where it was hoped to place a grit bin in Frogmore do not wish it to be placed there. Another possibility is for it to be sited near the Boatyard and this will be followed up.
• The Chair consulted Building Control over the works at Homefield. One of the Inspectors will liaise with the Enforcement Officer and get back to the Chair.
• No application has been received as required by the Enforcement Officer for works at Homefield. The Enforcement Officer will make another site visit accompanied by a Senior Planning Officer.
• It appears that there will be three new applicants for the Sherford Ward in the forthcoming election.
• C. Howell had volunteered to refurbish the noticeboard in Sherford. Clerk to write a letter of thanks.

 

8. CORRESPONDENCE – None

 

9. To discuss the directional maps for the pontoon.

Examples of suggested maps were considered and Members agreed that they were acceptable.

 

 

10. COUNCILLORS’ REPORTS

 

Emergency Plan D. Howells – a meeting has taken place and other is scheduled. The involvement of the local farmers is needed to help keep the roads clear.

The chain of command in the event of an emergency was discussed.

The Emergency Plan sub-committee has yet to meet.

 

Roads & Transport Stickers will be put on the bus shelters to try & prevent birds from flying into them.

Public transport to be raised at the next Coleridge meeting.

Two letters have been received in response to N. Boult’s letter.

Environment – 1 No report – but a replacement for J. Birchall will be needed for

taking responsibility for the Creek clean up following the election.

Environment – 2 No report

Services No report

Leisure No report

Coleridge No report

 

12. Dates of meetings: Monday 18^th April 2011 Frogmore Village Hall – Annual Assembly

Monday 16^th May 2011 Sherford Village Hall - Annual Meeting of PC

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Clerk to contact DCC re. reactive sign again ü

Clerk to write a letter of thanks to C. Howell ü

Chair to follow up on a site for the Frogmore grit bin

Chair to arrange for stickers to be put up in the bus shelters

382

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 28^th February 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

REPORT FROM CHAIR OF SHDC – Cllr. J. Baverstock

• Cllr. Baverstock expressed his belief in and appreciation of the work of the Parish Councils.
• It is believed that the Localism Bill will give added powers to Parish Councils. It will enable local groups to hold referenda though the organisation calling for a referendum will bear the cost of holding it.
• The removal of the rules on predetermination means that councillors can express their views prior to decisions being made by the Council.

 

DISTRICT COUNCILLORS REPORT:

• Budgets have been set at SHDC and Devon CC and there will be no increase.
• Extra funding has been found for the CAB which is very welcome.
• Villages in Action has been spared & will continue to provide travelling drama in outlying villages.
• DCC are making many cuts but these may not affect the rural villages. However, the verges will be cut only twice a year.
• The Sunday bus service has ceased during the winter.
• The Harbour Board is considering making the pontoon in the Creek bigger as they consider their 5 year plan. At present only 25% of the moorings are used.
• DCC has increased the Locality Fund which means County Councillors will have added funds to distribute for worthwhile projects.
• There has been no progress on the emptying of the bottle bank frequency.

 

PRESENT: Councillors: W. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, S. Grahamslaw,

D. Howells, P. Wichelo, G. Willson

(S. Winstanley - Clerk in attendance) Cllr. J. Brazil, Cllr. J. Baverstock

 

1. APOLOGIES – G. Willson

 

2. MINUTES OF THE PREVIOUS MEETING held on 24^th January 2011

It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3. DECLARATIONS OF INTEREST – G. Elliott – prejudicial interest in application 43/0369/11/F

 

4. PLANNING & PLANNING MATTERS

For information : 43/2875/10/F– Seaflowers, Frogmore - Permission granted

43/2865/10/F– Combe Cottage TQ7 2NR- Permission granted

43/2871/10/F – Ranscombe Manor TQ7 2DP - Permission granted

G. Elliott left the meeting

 

To be considered: 43/0369/11/F – Pool Farm, Frogmore

Amendment to planning re. 43.1076/07/F to provide additional boat storage

G.Elliott re-joined the meeting

Following discussion it was resolved to recommend support.

43/0458/11/F – Cote Barn 5, Winslade Court, Frogmore TQ7 2PA

Proposed installation of roof window to 1^st floor ensuite bathroom

Following discussion it was resolved to recommend no objection.

 

383

 

43/0485/11/F – Windsong, Frogmore TQ7 2NR

Demolition of garage & porch & reconstruction of garage & porch

with a study extension at ground floor level

Following discussion it was resolved to recommend support

43/0488/11/F – Leat Cottage, Frogmore TQ7 2PG

Erect conservatory & enclosure under existing roof porch & walkway.

Following discussion it was resolved to recommend support

 

5. FINANCIAL MATTERS

1. To approve payment of the following cheques:

Cheque Nos:

580 - £200 – Sherford PCC – Grant for upkeep of churchyard

581 - £217.78 – S. Winstanley (Annual office expenses)

582 - £48.00 – HMRC

583 - £138.06 – DCC - Salt for grit bins

584 - £176.43 – (S. Winstanley) Feb.

585 – £15.00 - SVCA

Resolved.

2. Cash at bank – £3705.24

 

6. CLERK’S REPORT –

• Two grit bins and the salt to fill them have been delivered. One will be placed in the village hall car park at Sherford and following a site visit the Chair feels that the site suggested on land owned by Tor Homes seems unsuitable. Land nearby might be suitable and the owner of the land will be contacted.
• The Clerk had left messages with Highways concerning the reactive but had received no reply.

 

7. CHAIR’S COMMENTS

• The road works advertised for Frogmore to Lee Lane End were cancelled.
• The Chair will make enquiries about a site for grit bins in Frogmore. The bins are for public use.
• Chair & G. Willson had a helpful meeting with the Enforcement Officer concerning Homefield. Irregularities were found at Homefield and the Enforcement Officer has now required the owners to comply with his request or put in a planning application within 21 days. Works within the house are not the responsibility of the Enforcement Officer but the Parish Council can approach Building Control. The Chair sought Members agreement for this course of action, and Members agreed that the Chair should seek the advice of Building Control.
• Other than the footpath beside the Creek no other footpaths had been identified. The Clerk will check with DCC to make sure there are no others.

 

8. CORRESPONDENCE – None

 

9. To discuss the directional maps for the pontoon.

At the next meeting G. Elliott will provide the Council with a plan and a decision about how the maps are to be put up.

 

10. To discuss the Parish Council’s initiative to raise awareness of forthcoming local elections.

Members considered how they might promote the Election and it was agreed that the Chair might approach the Kingsbridge Gazette through Coleridge to have an article encouraging electors to stand and to vote. Notices advertising the Election and seeking candidates have been displayed in the notice boards.

 

10COUNCILLORS’ REPORTS

 

Housing The criteria for the affordable housing has changed and the matter should be

discussed at the next meeting.

The Landowner has appreciated that under the Villages in Action scheme

the landowner can have one open market house on the site and the

 

 

384

 

housing association can have another. The number of houses in the

development has increased to 12 which the housing association now consider is a viable number; plus the two open market houses.

It may be necessary to consult the community again to put forward the

new scheme.

Debbie Holloway from housing, has offered to come to the Parish Council

meeting to discuss the situation.

Emergency Plan D. Howells completed a flood event form. Concerns have been expressed about the affect on flooding that the new development will have.

It was confirmed that the Environment Agency were consulted about the plans. It was suggested that the PC write to SW Water seeking assurance

that the sewage works will have the capacity to cope with the additional pressure from the Helmers Meadow development.

The Emergency Plan sub-committee has yet to meet.

Coleridge Bus A fundraising coffee morning was held on Saturday 19.2.11 to support the Bus. The cost to the PC was £10.41 plus the cost of hiring

the hall. £510 was raised and it is hoped to hold another event in the autumnat Sherford.

Admiration and thanks were expressed to S. Grahamslaw for a magnificent

effort with an outstanding result.

. Employment No report

Roads & Transport N. Boult has written 2 letters to DCC concerning the short notice of works to Old Frogmore Road and the suspension of the 93 bus with no notification.

Environment – 1 J. Birchall requested someone to take over responsibility for the creek clean up. It was agreed that a replacement would be found following

the election.

There has been a query as to whether a finger post could be put up indicating Stubbs Lane. Clerk to check.

A request had been made to handrails to be put up by the slate stile on

the footpath by the Creek. Clerk to check.

Environment – 2 G. Elliott – It was suggested that the pontoon be an agenda item next month when the moorings in the Creek can be considered. It was agreed that the

PC express their interest to the Harbour Master as it believed that the swinging moorings are to be replaced with standing moorings.

Services No report

Leisure No report

Coleridge No report

 

12. Dates of meetings: Monday 28^th March 2011 Sherford Village Hall

Monday 18^th April 2011 Frogmore Village Hall – Annual Assembly

Monday 16^th May 2011 Sherford Village Hall - Annual Meeting of PC

 

 

SIGNED …………………………………………………… ……………………………………………………

Chair S. Winstanley Clerk

 

ACTION POINTS:

Chair to contact land owner re. grit bin in Frogmore ü

Chair to contact Building Control re. Homefield ü

Chair to contact Gazette/Coleridge re. election

Clerk to contact DCC re. reactive sign again ü

Clerk to contact DCC re. footpaths ü

Clerk to write to the Harbour Master concerning the moorings in the Creekü

Clerk to agenda affordable housing for next meeting.ü

Clerk to agenda the directional maps for next meeting.

ü

Clerk to invite Debbie Holloway to the next meeting. ü

Clerk to write to SWW - Helmers Meadow re sewage ü

Clerk to check on finger post Stubbs Lane & handrails for the slate stile.ü

 

 

 

380

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 24^th January 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT: 

• An email concerning the developments at Homefield had been received from the Enforcement Officer.
• Cllr. Brazil confirmed that if the exterior wall of the property beside the road were to fall, the owner would be responsible for the repair of the wall.
• It was agreed the Chair contact the Enforcement Officer to clarify the situation.
• The DCC budget meetings are taking place and the office for Registering births, marriages & deaths in Kingsbridge is to close.
• There have been discussions in the Parish about extending the shape & size of the pontoon in Frogmore Creek.  Cllr. Brazil will contact the Harbour Master next week to discuss.
• There have been problems with the bottle bank being emptied as a result of which there have been piles of rubbish left by the bank.  Cllr. Brazil will contact SHDC to try & ensure that the bottle bank is emptied more often and that the contractors take responsibility for checking the bottle bank.

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott,  S. Grahamslaw,

                                       D. Howells, P. Wichelo,

                                       (S. Winstanley - Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – G. Willson

 

2.   MINUTES OF THE PREVIOUS MEETING held on 29^th November 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3.   DECLARATIONS OF INTEREST - None

 

4.   PLANNING & PLANNING MATTERS

                     For information :  43/2657/10/F – Chapel Cottage, Frogmore – Permission granted

                                               

                  To be considered:     43/2871/10/F – Ranscombe Manor  TQ7 2DP

                                                 Re-submission of app. 43/0924/10/F – Formation of new entrance

                                                 and access drive (Reintroduction of historic access)

                                                 Following discussions it was resolved to recommend no objection.

                                                 43/2864/10LB – Combe Cottage, Frogmore TQ7 2NR

                                                 Rebsubmission of app. 43/2027/10/LB for demolition of existing

                                                 conservatory and erection of extension

                                                 Following discussions it was resolved to recommend no objection.

                                                 43/2865/10/F – Combe Cottage TQ7 2NR

                                                 Resubmission of app. 43/2026/10/F – as above

                                                 Following discussions it was resolved to recommend no objection.

                                                 8_19_43/2852/10/F – Flear Mill, Buckland Tout Saints TQ9 7RF

                                                 Extension & annexe accommodation.

                                                 Following discussions it was resolved to recommend objection to the application due to   overdevelopment of the site.

                                                43/2875/10/F – Seaflowers, Frogmore

                                                Resubmission of app. 43/2216/10/F –  Alterations & extensions todwelling

                                                Following discussions it was resolved to recommend no support.                   

                                                                 

 381

 

5.   FINANCIAL MATTERS            

1. To approve payment of the following cheques:

                 Cheque Nos:  

                                       574 - £17.80 – S. Winstanley – reimburse for training

                                      575 - £162.54 – S. Winstanley (Dec)

                                       576 - £19.50 – FVCA – rent of hall

                                       577 - £37.40 - HMRC

                                       578 - £176.43– S. Winstanley (Jan)

                                       579 - £10 – W. Grahamslaw – reimburse for bus shelter

                                       Resolved.       

 2.  Cash at bank – £3911.07

 3.  To consider making a grant towards the upkeep of the churchyard at Sherford.

       It was resolved to make a grant of £200 towards the upkeep of the churchyard.

                                       

6.  CLERK’S REPORT –  

• Two grit bins and the salt to fill them have been ordered.  One will be placed in the village hall car park at Sherford and Tor Homes are to be approached to see if they will allow the second one to be placed in Winslow Close.

 

7.  CHAIR’S COMMENTS

• Frogmore & Sherford  were quite badly affected by the snow & ice.  A lorry did eventually arrive to grit the road at Sherford.
• There will be 2 vacancies on the Parish Council at the May elections.
• Chair to check the footpaths for the directional signs.
• The reactive sign is not working – Clerk to report to DCC.

                                      

8.  CORRESPONDENCE –   Letter inviting members to a fundraising quiz by Cllr. J. Baverstock.

                                            Flood planning document.

                                           

9. To discuss the directional maps for the pontoon.  Postponed to the next meeting.

 

 10.  COUNCILLORS’ REPORTS

     

             Housing                                         A signed agreement appears to be imminent.  It is hoped that the funding

                                                                  will still be forthcoming.  The legislation has now been changed so that the                                                                   rents must be 80% of the commercial rate i.e. £104 for a 2 bed house &

                                                                  £124 per week for a 3 bed house.

             Emergency Plan                              Little progress has been made but a large scale map has been obtained.  A

                                                                  meeting will be arranged shortly.

             Coleridge Bus                                 A fundraising coffee morning will be held on Saturday 19.2.11 at 10.30 to                                                         support the Bus.

.            Employment                                   No report

             Roads & Transport                          No report

             Environment – 1                             No report

             Environment – 2                             G. Elliott – No report

             Services                                         No report

             Leisure                                          S. Grahamslaw – FVCA are expecting to make an increase in hall rental                                                                        charge.  FVCA have received a grant for the amenity land.

             Coleridge                                       No report                                              

 

12. Dates of meetings:  Monday 28^th February 2011  Frogmore Village Hall

                                        Monday 28^th March 2011       Sherford Village Hall

                                        Monday 18^th April 2011         Frogmore Village Hall – Annual Assembly

                                        Monday 16^th May 2011          Sherford Village Hall   - Annual Meeting of PC

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Chair                 to contact Enforcement Officer re. Homefield

Chair                 to contact Tor Homes re. grit bin

Chair                 to check the footpath directional signs

Clerk                 to contact DCC re. directional sign

 

 

 

 378

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 29^th November 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT: 

• The draft budget proposal is being considered this week.
• Shared services will reduce costs.
• There is no progress on the loss of the 93 bus service on Sundays.

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair) G. Elliott,  S. Grahamslaw, D. Howells, P. Wichelo, G. Willson

                                       (S. Winstanley - Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – J. Birchall, N. Boult

 

2.   MINUTES OF THE PREVIOUS MEETING held on 25^th October 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a  true and correct record.

 

3.   DECLARATIONS OF INTEREST - None

 

4.   PLANNING & PLANNING MATTERS

                     For information :  43/2216/10/F – Seaflowers – Application withdrawn

                                                43/2026/10/F – Combe Cottage – Application withdrawn

                                                 43.2225.10/MIN – Pool Farm – Non Material Amendment Granted

                  To be considered:     43/2657/10/F – Chapel Cottage, Frogmore TQ7 2NR

                                                 Alterations to vehicular access

                                                 Following discussion it was resolved to recommend support..

 

5.   FINANCIAL MATTERS            

1. To approve payment of the following cheques:

                 Cheque Nos:  

                                       564 - £58.75 – Audit Commission

                                      565 –£58.75 – DALC (Training)

                                       566 - £15.00 - SVCA Hire of hall

                                       567 - £26.60 – W. Grahamslaw (Creek clean up expenses)

                                       568 - £162.34 – S. Winstanley (Nov)

                                       569 - £24 – S. Winstanley (travel expenses)

                                       570 -  £54.28 – Mrs. J. Smith  (Horticultural Show expenses)

                                       571 - £27.00 – J. Birchall (Hort. show expenses)

                                       572 – 10.00 – W. Grahamslaw (Bus shelter cleaning)     

                                       573 – £29.20 -  S. Grahamslaw (travel exps.)    

      Resolved                   

2.   Cash at bank – £4435.33

3.   To set the Precept for 2011/12.  Budget proposals were carefully considered.  Members were

      mindful of the cost of the upcoming election, of the probable cut in services from both District

      and County Councils.  Following discussion it was resolved  as follows:

• The precept for 2011/1012 be set at £6,000
• To raise the level of financial reserves
• The Clerk’s hours be increased to 22 per month with effect from January 2011.
• The Clerk’s pay scale be increased to LC1 SCP 18 as from 1.4.2011.
• The Parish Council should purchase 2 grit bins and the grit to fill them, one for Sherford

     and one for Frogmore.

                                        379

 

 

4.   To consider a request for a Grant from Coleridge Bus.  It was resolved  to write to the Secretary

      to the Coleridge Bus suggesting that, through the Parish Council’s initiative, a fund raising event be

      held, which should hopefully raise well in the excess of the £100 which the Parish Council has granted

      historically.  Frogmore Village Association has offered the use of the Hall free for such a purpose and

      February is suggested as a suitable month.

5.   To consider a request for a Grant from CAB.  It was resolved  to make no grant to CAB.

 

6.  CLERK’S REPORT –  

• Arrangements have been made to obtain 50 sandbags.
• Following an application by the Parish Council, the telephone box at Sherford has been listed.
• A grant has been received from the District Council for the cost of the pontoon signage.  Thanks were expressed to the Cllr. J. Brazil.
• A meeting with Steve Mason at SHDC has been arranged to discuss provided services in the Parish.
• A pack containing information about election procedures has been received from DALC and the Clerk will attend training.

 

7.  CHAIR’S COMMENTS

• Ongoing frustration concerning the works at Homefield House have been received. Cllr. Brazil

      and the Chair will meet to discuss these complaints.

 

8.   EMERGENCY PLANNING – To discuss planning for major emergencies.

• The Parish Council has arranged to supply free of charge, filled sandbags to the Parish.  The bags will be stored on land owned by the Boatyard for the use of parishioners.  Thanks were expressed to the Chair for collecting them and to G. Elliott for storing them.  It was noted that individual parishioners who feel at risk, can obtain 10 filled sand bags, free, from Tor Quarry.
• It is necessary to re-evaluate those parishioners who are at risk.
• The Chair suggested that the Parish council would take the lead in a situation where an emergency meant that help was not immediately available.
• The Globe PH, both Village Halls and St Martin’s Church are prepared to act as emergency centres.
• It was agreed that the sandbags be collected and stored and that an emergency planning

      sub-committee be set up led by D. Howells.  G. Willson and G. Elliott will also be on the committee.

     

                                              

9.  CORRESPONDENCE –   SLCC information pack re. election in 2011.        

 

10.  To discuss the current position over the affordable housing scheme.

      Negotiations are ongoing though there has been no specific progress.  There is now some uncertainty about

      funding due to changes in government policy.

 

11. To discuss the directional maps for the pontoon.  Postponed to the next meeting.

 

 

  12.  COUNCILLORS’ REPORTS

     

             Housing                                         As above

.            Employment                                   No report

             Roads & Transport                          No report

             Environment – 1                             No report

             Environment – 2                             G. Elliott – No report

             Services                                         No report

             Leisure                                          S. Grahamslaw – No report

             Coleridge                                       No report

 

 

 

 

 

                                            380

 

 

12. Date of next meeting: 

 

                                       

                                        Monday 24^th January, 2011  Sherford Village Hall

 

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Clerk                 contact Cllr. Brazil re. meeting with Chair                                       

Clerk                  to write to Coleridge Bus re fund raising

Chair                  to draft letter to SHDC/Hastoe re affordable housing

 

376

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 25^th October 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - There have been 3 crimes reported in the last 4 months, two of which relate to matters in                            Apple Tree Close.

 

DISTRICT COUNCILLORS REPORT: 

• Pay and display parking meters are to be installed in Fore Street, Kingsbridge
• KingsbridgeCommunity Collegeis attempting to achieve academy status.
• A leaflet ‘Village Housing Initiative’ was handed to the Chair to assist in discussions

                              over the affordable housing.

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair)N. Boult, G. Elliott,  S. Grahamslaw,

                                       (S. Winstanley -  Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – J. Birchall, D. Howells ,P. Whichelo, G. Willson

 

2.   MINUTES OF THE PREVIOUS MEETING held on 27^th September 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a  true and correct record.

 

3.   DECLARATIONS OF INTEREST - None

 

4.   PLANNING & PLANNING MATTERS

                             For information :  43/0924/10/F – Ranscombe Manor  - access road – withdrawn

 

                           To be considered:  43/2216/10/F – Seaflowers, Frogmore

                                                         Removal of swimming pool, changing room, garage &

                                                         conservatory & replacement with garage & extension, internal

                                                         alterations & formation of master bed at first floor level

                                                         Following discussion it was resolved  to recommend support.

 

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:  

                                       561 - £10  - W. Grahamslaw – bus shelter

                                      562 –£162.54   S. Winstanley (October)

                                       563 - £78.00    - FVCA Hire of hall (Jan – Sept. inclusive)

 

 2.  Cash at bank – £4334.82

3.  To consider setting the Precept.  The Chair presented figures with estimates of expenditure for the year              2011-2012.  Following discussion it was agreed to postpone making a decision until next month when all Members are present.  A request for a grant for Coleridge Bus will be considered at the next meeting.

 

6.  CLERK’S REPORT –  No report                         

 

7.  CHAIR’S COMMENTS

• Thanks to all for helping at the Creek clean up.
• The Chair cleaned up weeds on steps on the north side of the Creek.

                                              

8.  CORRESPONDENCE –   None.

 

 

 

                                                                     377

 

9.  To discuss the current position over the affordable housing scheme

There have been no developments but hopefully P. Wichelo will be able to report next meeting.

 

10.To discuss the directional maps for the pontoon.  Postponed to the next meeting.

 

 

  11.  COUNCILLORS’ REPORTS

     

             Housing                                         Nothing to report on the affordable housing.  Agenda next meeting.  Employment                              No report

             Roads & Transport                          No report

             Environment – 1                             No report

             Environment – 2                             G. Elliott

             Services                                         N. Boult –  No reply had been received to two letters from First

                                                                                   concerning the bus service.

             Leisure                                          S. Grahamslaw - A children’s party had been arranged for 18.12.10.

                                                                 Thanks were expressed to FVCA for donating the use of the hall.

             Coleridge                                       No report

 

12. Date of next meeting: 

 

                                       

                                        Monday 29^th November, Sherford Village Hall

 

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Clerk                 to agenda affordable housing next month.                                      

Clerk                  to agenda the directional maps associated with the pontoon.

 

 

374

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 27^th September 2010 at 7.30pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT:  No report

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair)N. Boult, G. Elliott,  D. Howells, S. Grahamslaw,

                                       G. Willson   (S. Winstanley -  Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – J. Birchall, P. Whichelo

 

2.   MINUTES OF THE PREVIOUS MEETING held on 23^rd August 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a  true and correct record.

 

3.   DECLARATIONS OF INTEREST - None

 

4.   PLANNING & PLANNING MATTERS

                             For information :  43/1475/10/F – Village Hall, Sherford – permission granted

                                                       43/1204/10/F -  Netherton Farmhouse - permission granted

                                                       43_53/1816/09F – Winslade Quarry, Frogmore - permission granted

                                                       43/1731/10/F -     The Corn Store, Frogmore - permission granted

                                                       43/1501/10/MIN -  Homefield, Sherford - permission granted

                              

                           To be considered:  43/2026/10/F – Coombe Cottage, Frogmore TQ7 2NR

                                                         Demolition of existing conservatory & erection of extension

                                                         43/2027/10/LB – As above (Listed Building Consent)

                                                         Following discussion it was resolved  to recommend no objection.

 

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:   558 - £162.14 - S. Winstanley (Sept)

                                      559 – £639.10  SHDC – Balance of election costs

                                       560 - £37.60 - HMRC

 2.  Cash at bank – £5183.52 (including second Precept payment)

 3.  To discuss contributing to the cost of the signage for the pontoon.  The cost of the 3 finger posts            amounted to £549.91.  The total expenditure was £815.10 and it has been decided to erect 2 maps

      which will be in addition.  Cllr. Brazil is willing to grant £500 towards the cost from the Community Fund.

 4.  The half yearly expenditure & income summary was noted.

 

6.  CLERK’S REPORT –  

• It had not been possible to contact Environment Services to organise a meeting to discuss the provision of services.  Clerk to chase up.
• Budget setting training is up coming and S. Grahamslaw and the Clerk will attend on the 2^nd November.                              

 

7.  CHAIR’S COMMENTS – No comments

                                              

8.  CORRESPONDENCE –   DCC Winter Service on Devon’s Highways -  D. Howells will attend a meeting at the Met Office when all the services representatives will be present to discuss future plans.  He will report next meeting.

 

 

 

                                                                     375

 

 

 9.   To confirm the date and time for the Creek Clean Up.

            Saturday the 9^th October 2010 is confirmed as the date for the Clean Up at 11 am.  Bacon rolls will be          supplied as usual.

 

10.  COUNCILLORS’ REPORTS

     

             Housing                                         Nothing to report on the affordable housing.  Agenda next meeting.            Employment                              No report

             Roads & Transport                          D. Howells – Attended a emergency planning forum

             Environment – 1                             No report

             Environment – 2                             G. Elliott – The pontoon has been well used.  To meet with the Chair

                                                                  to discuss the design of directional maps.

             Services                                         N. Boult –  There had been 72 hits on the parish council website in

                                                                  Sept/Oct.

                                                                  The 93 bus service has been withdrawn on Sundays.  N. Boult to

                                                                  discover how and why this was decided.

             Leisure                                          No report.

             Coleridge                                       A hedge has been removed by the Parish Council at Charleton and will be

                                                                  be replaced.

                                                                  The affordable housing at East Portlemouth has been occupied.

 

12. Date of next meeting: 

 

                                       

                                        Monday 25^th October, Sherford Village Hall

 

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Clerk                 to agenda affordable housing next month.                                      

Clerk                  to complete the Grant form for the Creek signage

Clerk                  to agenda the directional maps associated with the pontoon.

Clerk                  to contact Environment Services re. meeting.

Chair                  to meet with G. Elliott to discuss directional maps.

Chair                  to hand over emergency planning papers to D. Howells

 

 

 372

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 23^rd August 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT:  No report

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair)N. Boult, D. Howells, S. Grahamslaw, P. Wichelo

                                      (S. Winstanley -  Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – J. Birchall, G. Elliott, G. Willson

 

2.   MINUTES OF THE PREVIOUS MEETING held on 26^th July 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a  true and correct record.

 

3.   DECLARATIONS OF INTEREST - None

 

4.   PLANNING & PLANNING MATTERS

                             For information :  43/1470/10/F – 8 Willows Close, Frogmore – permission granted

                                                         43/1319/10/F -  Manorholme, Frogmore – permission granted

                                                        

                           To be considered:  43/1731/10/F – The Corn Store, Mill Lane, Frogmore TQ7 2NT

                                                         Gabled dormer to replace rooflight

                                                         Following discussion it was resolved to recommend no objection.

 

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:   555 – £15.00    SVCA – Hire of Hall

                                       556 – £162.54   S. Winstanley (August)

                                       557 - £11.50   W. Grahamslaw (Annual assembly refreshments)

2.  Cash at bank – £2883.41

3.  Letter from SHDC re. election costs.  Clerk to gather information & contact SHDC.  To

     be discussed at the next meeting.  Chair to forward letter written to Election Office.

                               

6.  CLERK’S REPORT –  

• It was noted that the owners of The Bakery had reported to the Chair that they were not seeking an alcohol

      licence.

• DALC had suggested that funding for an update of the Parish Plan might be sought from County Councillor Brazil.  Clerk to contact CCD re. providing a speaker to discuss updating the Plan.
• No reply had been received from Highways re seaweed on the road by the bridge.                        

 

7.  CHAIR’S COMMENTS

• The step onto the Creek opposite The Bakery has become overgrown.  It was agreed that a working party clear the steps on the morning of the Creek Clean Up – 18^th September 2010.

                                              

8.  CORRESPONDENCE –   DCC – Mobile Library – The mobile library is scheduled to be withdrawn from Frogmore

                                                    and Sherford due to lack of support. 

                                            SHDC –Stokenham Pilot will cease at the end of October.  Arrangements are to be made  with Steve Mason of SHDC.  Clerk to contact re. a timetable.

                                            Devon Air Ambulance – Chair to complete questionnaire.

 

                                                                     373

 

 

 9.   To confirm the date for the Creek Clean Up.

            Saturday the 18^th September 2010 is confirmed as the date for the Clean Up. Time to be notified later.

 

10.  COUNCILLORS’ REPORTS

     

             Housing                                         No report

             Employment                                   No report

             Roads & Transport                          D. Howells –The road closure planned for September was highlighted

             Environment – 1                             No report

             Environment – 2                             No report

             Services                                         N. Boult –  There had been 124 hits on the parish council website in

                                                                  July/August with visits lasting an average of 2+ minutes.

             Leisure                                          No report.

•  Following discussion it was agreed the Parish Council support the proposal to reduce the timing of street

       lighting in Frogmore.

 

12. Date of next meeting: 

 

                                       

                                        Monday 27^th September, Sherford Village Hall

 

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

J. Birchall            to confirm the time for the Creek clean up.

Clerk                  to agenda the cost of signage for the pontoon

Clerk                  to agenda the bank on Sherford Road near the Church.

Clerk                  to contact CCD re information re. updating parish plan

Clerk                  to contact Steve Mason re. services & report back

Chair                  to forward correspondence with Election Office.

 

 

 

 

 

 370

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 26^th July 2010 at 7.00pm

 

OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT: 

• Although the Government has changed the guidelines for planning, SHDC is maintaining their current position.
• It is possible that the mobile library service may be cut.
• Congratulations were expressed for the Parish Council’s part in achieving a pontoon for the Creek and for the opening which was a great success.

 

PRESENT:  Councillors:  W. Grahamslaw, (Chair) J. Birchall, S. Grahamslaw, G. Elliott, P. Wichelo, G. Willson,

                                      (S. Winstanley -  Clerk in attendance) Cllr. J. Brazil

                       

1.   APOLOGIES – N. Boult, D. Howells

 

2.   MINUTES OF THE PREVIOUS MEETING held on 28^th June 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a                                    true and correct record.

 

3.   DECLARATIONS OF INTEREST – G. Willson & W. Grahamslaw declared personal interests in Planning      application No. 43/1475/10/F. 

 

4.   PLANNING & PLANNING MATTERS

                             For information :  43/0790/10/F – The Spinney, Frogmore – permission granted

                                                        

                           To be considered:  43/1475/10/F – Village Hall, Sherford TQ7 2AT

                                                         Proposed storage shed at the rear of Sherford Village Hall

                                                         Following discussion it was resolved to recommend support.

 

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:   551 – £31.20 S. Winstanley (training)

                                       552 – £162.34   S. Winstanley (July)

                                       553 - £125.00   W. Grahamslaw (Pontoon Party)
                                 554 - £10.00     W. Grahamslaw  (Bus Shelter cleaning) 

 

2.  Cash at bank - £3413.86 – (Bank statement examined).

                               

6.  CLERK’S REPORT –  

• The Monitoring Officer has confirmed that it is hoped to arrange Councillor training in Salcombe, probably in September.
• The road verge between Frogmore & Charleton has now been cut.
• The Highways Engineer has confirmed that roadworks scheduled for the week of the Horticultural Show, will be completed before the weekend.
• Following a complaint from a Member, the position regarding the white windows at Pool Meadow was checked.  An appeal against SHDC’s decision had been successful and the white windows were permitted.

 

 

 

 

 

                                                                        371

 

7.  CHAIR’S COMMENTS

• Thanks were expressed to everyone for their support at the pontoon opening.  In discussion with the Editor of the Kingsbridge Gazette it was pointed out that the newspaper focussed on the fundraising which was very successful  The Chair felt that the article was substandard and poorly researched.  The Editor’s manner was very patronising.
• Local business are already benefiting from the pontoon being in place.  It was suggested that letters of thanks be sent to the Bakery and the Globe, and thanks were expressed to Garry Elliott for all his help and support in getting the pontoon in position and providing the access.
• The signage for the pontoon was discussed.  It was agreed that the Parish Council make a substantial contribution towards the cost of the sign.  To be agreed at the next meeting.
• D. Howells had email to express concern about the electric fence beside the Creek footpath.  Following discussion it was agreed that the fence presented no problem and no action be taken.
• Coombe Cottage – No response had been received from Highways concerning the concrete pyramids outside the cottage.

                                              

8.  CORRESPONDENCE –   Letter of thanks & congratulations from Cllr. J. Baverstock concerning the pontoon opening. 

 

 9.   To agree the date for the Creek Clean Up.

            Saturday the 18^th September 2010 is confirmed as the date for the Clean Up. Time to be agreed.

 

10.  COUNCILLORS’ REPORTS

     

             Housing                                         No report

             Employment                                   G. Willson -   No report

             Roads & Transport                          D. Howells –No report

             Environment – 1                             J. Birchall – Creek clean up – planned for September 18^th.

             Environment – 2                             G. Elliott   - A considerable amount of seaweed had washed up on the road                                                                                   at a spring tide recently.  This was not removed.  Clerk to check

                                                                                   with Highways whose responsibility it is to remove debris.

             Services                                         N. Boult –  No report

             Leisure                                          A children’s BBQ in Frogmore was disappointing when no-one turned up.

•  64 visits were made to the website in the previous month.
• There had been no further communication from Hastoe.  It was agreed that Members consider whether any alternative land might be available for affordable housing.
• D. Raeburn’s achievement in completing the Clipper Race was recognised.  It was agreed that the Chair write a letter of congratulations.
• Revision of the Parish Plan to be on the next agenda and CCD contacted to discover if funding is available.

 

12. Date of next meeting: 

 

                                       

                                        Monday 27^th September, Frogmore Village Hall

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

J. Birchall            to confirm the time for the Creek clean up.

Clerk                  to agenda the cost of signage for the pontoon

Clerk                  to contact Highways re. seaweed on road.

Clerk                  to contact CCD re funding for updating parish plan

 

 

 

 

368

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 28^th June 2010 at 7.00pm

 

OPEN FORUM – Four members of the public were present.

• A complaint was made that the website was not updated sufficiently quickly.
• A question was asked about amalgamating the two wards and the Chair explained the background to this item on the agenda.  A discussion took place about the effect that this would have.

 

POLICE REPORT: - No report

 

DISTRICT COUNCILLORS REPORT:  No report

 

PRESENT:  Councillors:  B. Grahamslaw, (Chair) J. Birchall, N. Boult, S. Grahamslaw, D. Howells,  G. Willson,

                                       Cllr. J. Brazil, (S. Winstanley -  Clerk in attendance)

                       

1.   APOLOGIES – P. Wichelo, G. Elliott, Cllr. J. Brazil

 

2.   MINUTES OF THE PREVIOUS MEETING held on 24^th May 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3.   DECLARATIONS OF INTEREST – G. Willson declared a personal interest in item 9.  The Clerk advised that           the legal position was that G. Willson had a prejudicial interest due to bias & predetermination.  Members

      decided to disregard this advice.

 

4.   PLANNING & PLANNING MATTERS

                             For information :   43/084910/F – 20 Winslade Close, Frogmore – permission granted

                                                         43/1946/09/F – St. Martins Church - withdrawn

                           To be considered:  43/1319/10/F – Manorholme, Frogmore TQ7 2NR

                                                         Permission to replace extant for previous planning consent for

                                                         43/1035/07/F for single storey extension to dwelling & gated access

                                                         to back garden.

                                                         Following discussion it was resolved  to recommend no objection.

                                                         43/1204/10/F – Netherton Farmhouse, East Allington TQ9 7RQ

                                                         Extension to create ancillary home study & workroom.

                                                         Following discussion it was resolved  to recommend no objection.                         

                                                                       

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:   548 – £162.54 S. Winstanley (June)

                                       549 – £37.40 HMRC

                                       550 -  £44.00 – K. Abraham (Audit)

2.  Cash at bank - £3909.72

                               

6.  CLERK’S REPORT –  The internal audit had been completed without amendment or comment.

 

7.  CHAIR’S COMMENTS

• Further discussions have taken place with Hastoe concerning the affordable housing.  There seems to be no problem with funding and progress now rests with the owners of the land.  It was agreed that next time P. Wichelo meets with Hastoe, alternative sites be considered.

                                              

8.  CORRESPONDENCE –       None

 

 

                                                                              369

 

 9.   To consider the proposal that the Wards in the Parish be amalgamated.

• The process which would have to be followed if the wards were amalgamated was explained.  This would commence with a petition which would have to be signed by more that 50% of the electorate asking that the wards be amalgamated.
• It was suggested that a proper consultation be carried and a letter sent to parishioners explaining the position.
• It was pointed out that following a petition the parish council could still not go ahead with the amalgamation.

 

Following discussion it was resolved to reject the proposal.

 

10.  COUNCILLORS’ REPORTS

     

             Housing                                         No report

             Employment                                   G. Willson -   No report

             Roads & Transport                          D. Howells –No report

             Environment – 1                             J. Birchall – Creek clean up – planned for September

             Environment – 2                             G. Elliott   - No report

             Services                                         N. Boult –  A letter has been written to the bus company because

                                                                  the scheduled bus left 10 minutes early leaving parishioners stranded.

             Leisure                                          It is hoped to hold a BBQ in Frogmore in August.

•  There are still no details of the number of visits to the website but it is hoped to have the numbers at the next meeting.
• The windows in one of the houses by the Creek are still white when the owner was ordered to have brown windows.  Clerk to check.
• Two fields either side of Carehouse Cross have been designated as amenity land.  It was pointed out that it is a small step from amenity land to building land.
• One of the 30mph signs in Mill Lane is down.
• The Bakery is seeking to become a licensed premises.
• £1400 was raised at the Village Fete in Sherford.
• G. Elliott was absent but he sent a report on the pontoon.  It is now almost complete.  There has been discussion about having an official opening and it is hoped to arrange this before the next meeting.  It was agreed that the Parish Council should support the event the cost of which will be shared with the Bakery and the Globe.

 

12. Date of next meeting: 

 

                                       

                                        Monday 26^th July, Sherford Village Hall

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

J. Birchall            to check date for Creek clean up for next meeting.

N. Boult              to obtain the number of visits to the website.

Clerk                  to check on the colour of the windows by the Creek with the Enforcement Officer.

                         

 

 

 

 

 

 363

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 26^th April 2010 at 7.30pm

 

• OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - PC Steve Mutton

• The Police are working with the housing association to address the problems arising from the crime which was committed in Apple Tree Close recently.
• No crimes have been reported in the last 30 days.

 

DISTRICT COUNCILLORS REPORT:  Cllr. J. Brazil

• An explanation was given about the proposed planning development areas in the surrounding towns & villages to try and meet the housing needs.  No areas were designated in Frogmore & Sherford.
• The County Council has been disrupted by the boundary review decision.
• There is a large black hole concerning the care of the elderly which will have to be addressed.

 

PRESENT:  Councillors:  B. Grahamslaw, (Chair) J. Birchall, G. Elliott, S. Grahamslaw, D. Howells,  G. Willson,

                                       Cllr. J. Brazil, (S. Winstanley -  Clerk in attendance)

                       

1.   APOLOGIES – N. Boult,  P. Wichelo,

 

2.   MINUTES OF THE PREVIOUS MEETING held on 29^th March 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3.   DECLARATIONS OF INTEREST – None

 

4.   PLANNING & PLANNING MATTERS

     

Applications for consideration:     43/0790/10/F – The Spinney, Sherford TQ7 2DR

                                                  Amendment to 43/1703/99 for alteration and extension

                                                  including replacement private garages

                                                  Following discussion it was resolved to recommend support for the application     

                                                                    

                                                                       

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:  537 – £10.00 – W. Grahamslaw (bus shelter)

                                       538 -  £162.54- S. Winstanley (Apr)

                                                                       

2.  Cash at bank - £2920.94

3.  To approve the annual accounts.  It was agreed that following an amendment to the accounts they are approved and the bank statement showing the above balance was examined.

                               

6.  CLERK’S REPORT –  No report

 

7.  CHAIR’S COMMENTS

• Coombe Cottage – The Chair, having consulted Members, responded to highways concerning the installation of bollards outside the house expressing the view that the Parish Council had no particular concerns.
• A complaint had been received that branches of trees had been cut and laid in the hedge on the South Pool side of Winslade, such that they represented a possible hazard.  The owners of the land are looking into the problem.

                                               364

• The Chair & Greg Willson acted as invigilators for the consultation with the parish about the amenity at Mill Lane.  For the funding to be provided it was necessary for the community to show support.  In the event two thirds of those present were in favour.
• The Chair has been asked to formally champion the scheme as an impartial representative of the Parish Council and it was agreed that he should agree.

 

8.  CORRESPONDENCE –       None

 

 9.   Proposal to resolve that Councillors can receive electronic agendas & minutes

       Following discussion it was resolved  that Councillors can receive electronic agendas & minutes.

 

10.  To approve Model Draft Standing Orders.

        It was resolved  to adopt the Model Standing Orders

 

11.  To adopt a risk assessment policy.

        It was resolved  to adopt the Risk Assessment Policy.

     

12.  COUNCILLORS’ REPORTS

     

             Housing                                         No report

             Employment                                   G. Willson -   No report

             Roads & Transport                          D. Howells –No report

             Environment – 1                             J. Birchall – No report

             Environment – 2                             G. Elliott   - No report

             Services                                         N. Boult –  No report

             Leisure                                          No report

•  The new play equipment has been installed.
• A query was raised about a wire which appears to be electrified on the path beside the Creek.

       J. Birchall will investigate.

 

12. Dates of next meetings: 

 

                                       

                                        Tuesday 18^th May, Frogmore Village Hall,Annual Parish Assembly

                                        Monday 24^th May, Sherford Village Hall, Annual Meeting of the Parish Council

     

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

J. Birchall            to check the footpath by the Creek.

                         

 

 

 

 

 

 361

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Frogmore Village Hall, Frogmore

Monday 29^th March 2010 at 7.30pm

 

• OPEN FORUM – No members of the public were present.

 

POLICE REPORT: - PC Steve Mutton was absent but sent a report as follows:

• There had been 4 crimes in the last 90 days including the Village Hall breakin.
• There had been a break in to a marine storage company and parishioners were urged to keep a watchful eye on their marine equipment.
• Two crimes reported as a result of a recent incident in Apple Tree Close.  One of these was for affray and the other for assault.  Currently one offender is on bail.  As a direct result the Police are liaising closely with the housing association and mindful of how the incident had affected the local community. The incident is being taken very seriously by the neighbourhood team and a long term solution is being sought.

 

PRESENT:  Councillors:  B. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, D. Howells,  G. Willson,

                 (S. Winstanley -  Clerk in attendance)

                       

1.   APOLOGIES – S. Grahamslaw, P. Wichelo, PC Mutton

 

2.   MINUTES OF THE PREVIOUS MEETING held on 22^nd February 2010

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a  true and correct record.

 

3.   DECLARATIONS OF INTEREST – None

 

4.   PLANNING & PLANNING MATTERS

     

Applications for consideration:     43/0494/10/F – 8 Willows Close, Frogmore, TQ7 2NY

                                                  Resubmission of application 43/0263/10/F for extension to rear of bungalow

                                                  Following discussion it was resolved to recommend support for the application     

                                                                                            

                                                                       

5.   FINANCIAL MATTERS            

1. It was resolved  to approve payment of the following cheques:

                 Cheque Nos:  

                                       534 – £2.00 – HMRC

                                       535 -  £170.30- S. Winstanley (Mar)

                                       536 - £220.00 -  A. Elliott (construction of Creek step)

                                      

2.  Cash at bank - £2884.94

                               

6.  CLERK’S REPORT –

• The step in the Creek has been constructed.
• Highways were contacted re. a virtual footpath in Frogmore.  The current policy is that virtual footpaths will not be created because they are not considered safe for pedestrians.
• The case officer for the application for a firework business in Winslade Quarry has not received any adverse verbal advice concerning safety, but is still awaiting written reports.
• The enforcement officer has been consulted about the extensive works which are being carried out at Homefield.  He once again confirmed, that the owner intended to apply for permission but after more than a year this has still not been received.

7.  CHAIR’S COMMENTS

The Chair reported that a community liaison officer had been appointed at Highways.  He has ascertained that re-surfacing work outside Keynedon Barton is no longer a priority.

       

 

8.  CORRESPONDENCE –       None

 

9.  To consider Model Draft Standing Orders.

      The Draft was considered and some amendments were made.  The Standing Orders will be adopted at the next meeting.  Acceptance of electronic agendas and minutes will be an agenda item at the next meeting also.

 

10.  COUNCILLORS’ REPORTS

     

             Housing                                         P. Wichelo – No further news.  There has been a suggestion that the

                                                                  rules concerning allocation of affordable housing has changed.  There

                                                                  is a bidding system and living in or near the parish still gives a big

                                                                  advantage in terms of allocation.

             Employment                                   G. Willson -   No report

             Roads & Transport                          D. Howells – No further information about the voluntary speed monitor                   Environment – 1                             J. Birchall – Creek clean-up.  No arrangement has been made for a spring

                                                                  clean-up and it was suggested at this is postponed until September.

             Environment – 2                             G. Elliott   - No report – but an email concerning the permissive footpath

                                                                  was read out.

             Services                                         N. Boult –  No progress at all in contacting the bus company about notice

                                                                  of cancellation.

             Leisure                                          No report                                                         

 

12. Dates of next meetings: 

 

                                       

                                        26^th April 2010 -  Sherford Village Hall

                                        24^th May 2010 – Sherford Village Hall,  Annual Meeting of the Parish Council

      There was discussion about a date for the annual assembly and the clerk will consult to ascertain when the Village

       Hall is available.    

 

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Clerk                  to contact Secretary of Village Hall

                         

 

 

 

 

359

 

FROGMORE & SHERFORD PARISH COUNCIL MEETING

Sherford Village Hall, Sherford

Monday 22nd February 2010 at 7.30pm

 

OPEN FORUM - Five members of the public attended.  In respect of the application for a concrete base and fencing to install a pontoon in Frogmore Creek, the following comments were made:

• There was an objection to the provision of a pontoon.
• The Chair explained that the planning application before the Parish Council, was for a concrete base in the Creek and for a short length of fencing.
• The point was made that if a permanent pontoon was not provided, the Harbour Master had indicated that he may not be able to provide a temporary pontoon for the Regatta and without the funding that this generated for the FVCA many events could not be staged over the remainder of the year.
• The  community, in large numbers, had expressed a view about the provision of the pontoon.

      Of those, two thirds expressed the wish to have the pontoon which is why there is a planning application.

• Concern was expressed that the provision of the pontoon and the footpath would generate a great deal of additional parked vehicles in an area where it would represent a nuisance.
• The argument concerning parking problems is spurious because people coming up the Creek by boat would not have a car.
• Businesses in the village confirmed that they would do all they could to facilitate use of the pontoon.

 

POLICE REPORT: - PC Steve Mutton

• Frogmore Village Hall was burgled and at present there is little evidence but enquiries are continuing.
• The website is regularly updated and members were encouraged to visit the site.

 

DISTRICT COUNCILLOR’S REPORT –

• The District Council have agreed a 3% increase in the budget and parking charges are set to increase substantially.
• The District Council is making savings by joining forces with neighbouring Councils.
• The decision for Exeter to become a unitary authority has been referred for a Judicial Review.
• The County Council budget is to be increased by 2%.

 

PRESENT:  Councillors:  B. Grahamslaw, (Chair) J. Birchall, N. Boult, G. Elliott, D. Howells, P. Wichelo,

                                       G. Willson, (S. Winstanley -  Clerk in attendance) , Cllr. J. Brazil, PC. S. Mutton

                       

1.   APOLOGIES – S. Grahamslaw

 

2.   MINUTES OF THE PREVIOUS MEETING held on 18^th January 2010.

                        It was proposed, seconded and resolved that the Chair should sign the Minutes as a true and correct record.

 

3.   DECLARATIONS OF INTEREST – G. Elliott declared a prejudicial interest in Planning Application No.

                                                            43/0079/10/F

 

4.   PLANNING & PLANNING MATTERS

      G. Elliott left the meeting                

Applications for consideration:     43/0079/10/F – W. Pool Farm Frogmore, SX772424

                                                  Installation of concrete base with stock proof fencing & gate for

                                                  bridge access to landing pontoon.

                                                  Following discussion it was resolved to recommend support for the application

                                                  by 6 votes in favour and 1 abstention.

G. Elliott returned to the meeting.

                                                 43/0105/10/F – Rudheath Lodge, Frogmore TQ7 2PG

                                                 Provision of boat house & repositioning of gas tank

                                                 43/0079/10F – W. Pool Farm Frogmore, SX772424

                                                 Following discussion it was resolved to recommend support for the application

                                                                        360                       

                                                                       

5.   FINANCIAL MATTERS            

1.    It was resolved  to approve payment of the following cheques:

                 Cheque Nos:  

                                       525 – £170.60 – S. Winstanley  (Jan)

                                       526 -  £37.60  - J. Birchall (to replace cheque no. 520)

                                       527 - £10.00 -  W. Grahamslaw (bus shelter cleaning)

                                       528 - £4.50 – N. Boult (ream of paper)

                                       529 - £250.00 – St. Martin’s Church (grant)

                                       530 - £50.00 – Devon Air Ambulance (grant)

                                       531 - £100.00 – Coleridge Bus (grant)

                                       532 – £10.00 - W. Grahamslaw ((bus shelter cleaning)

                                       533 - £170.10 – S. Winstanley (Feb)

2.  Cash at bank - £3530.82

                               

6.  CLERK’S REPORT – No report

                                               

7.  CHAIR’S COMMENTS

·         At the AGM a parishioner had complained about mud on the road in Sherford and he has now written a formal

      letter of complaint.  The Chair explained that mud was washed down from a field behind the church and the

      farmer was taking steps to prevent it happening.  Meantime, the Clerk will contact Highways.

·         Letter re. Coombe Cottage.  The position as regards the provision of a virtual footpath was explained.

      It was agreed the Clerk contact Highways and that the matter be raised at the Annual Assembly.

·         At the last meeting details of the cost of the election of almost £1300 were given.  The Chair had sent a

      letter of protest about the late notice of the expense and the unexpected cost.  He offered to pay in

      two instalments, making the second payment when the Council’s financial position was clearer near the

      end of the year.  This has been agreed.  The Clerk will send details to J. Brazil.

 

8.  CORRESPONDENCE –       Letter from DAPC & Pilot questionnaire.  Following discussion it was agreed

                                                the Chair would complete the questionnaire.

 

9.  COUNCILLORS’ REPORTS 

     

             Housing                                         P. Wichelo – Hastoe are still optimistic but there are no details

             Employment                                   G. Willson -   No report

             Roads & Transport                          D. Howells – No further information about the voluntary speed monitor

                                                                  G. Willson reported that landslips had been caused in Sherford & these

                                                                  had been cleared by volunteers.

             Environment – 1                             J. Birchall – No report

             Environment – 2                             G. Elliott   - No report

             Services                                         N. Boult –  A notice had been displayed in the bus shelter in Kingsbridge

                                                                  advising of cancellation but no notice had been displayed in Frogmore.

                                                                  Attempts to contact the bus company had failed.  

             Leisure                                          Play area.  A date had been set to clear the site in preparation for the

                                                                  installation of the new equipment.  However, it has not been possible to contact Alex Wish to ensure that the finance is still available for the                                                              the new equipment.   As soon as confirmation is received, preparation                                                                  will go ahead.                                                               

 

12. Dates of next meetings: 

 

                                       

                                        29^th March 2010 -  Frogmore Village Hall

 

 

     

                 

SIGNED ……………………………………………………         ……………………………………………………

Chair                                                                      S. Winstanley  Clerk

                                                

ACTION POINTS:

Clerk                  to contact DCC Highways re. mud on the road at Sherford

Clerk                  to contact DCC Highways re. virtual footpath

Clerk                  to send details of the election cost to J. Brazil